Coordinating Body Minutes Meeting of 2021.03.02

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Nora Wiser, Shel Sampa Fisher
Absent : Kristine McCutcheon

Roles
Facilitator : JF     Minutes : SSF     Speakers List:
Well-Being :     Time Keeper : SSF     Call Host : JF

Item

1. Meditation

2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (2021.03.09)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
– All PT-call February 21, 2pm Eastern Time

3. Status Updates

3. A. Finance and Legal Group update and support
– Invite BW and LJ for 30 min of next CB meeting?
– F&L would like a follow up call to clarify

3.B. Evaluation of the CB – Role Appreciation & Evaluation
– Next steps get PT feedback on questions
– Next step : Formal CB approval needed of form to be shared with PT

3.C. Assessment Process of Shambhala by Shambhala Board and Potrang
– Details are still being sorted out; process should start in a week or two

D. Next step for CoC CE Conversation – call Fred Meyer
– Discussed at last HLP meeting, still to do.

4.  Serving on the PT

4.A  PT Feedback from PT Service document

Adding clarification for Joining the PT / Serving on the PT / Leaving the PT.
Review proposal to define term of service, commitment, and process to add or remove PT members
Draft document – PT Service Topics

View
Our conversations create our community, let us have conversations that create the community we want.

Next step : share with PT the next step of this process
CB summary of what people have shared, and CB thoughts on the issues.
Need to return to a Proposal Forming stage
Clarify context for the proposal
CB will be renewing roles by MidSummer’s Day (ideally on a rolling 3-year basis)
There are people ready to join the PT, and we will be wanting to invite more : we need to be able to be clear with them about what they are signing up for, commitment.
Clarify proposal making process (SSF), and next steps.

Discussion
What has the PT done ?
– Wrote the Code of Conduct
– Community engagement framework
– Ton of survey and data management support
– Work on governance history, models and issues
How do we ensure needed structure of PT as a whole, while supporting autonomy of WG & ST ?
Process Team is independent of Board & Potrang and their assessment is independent of PT activity.
Purpose of PT goes beyond a leadership crisis, carries forward.

Questions to expand on and remind where we are at :
– What autonomy do WG need ?
– What is the role of the CB ?
Ask WG :
– How do you presently deal with bringing people in, being active, and stepping down ?
– Ask people serving on the PT :
– Why are you involved in the PT ?
– If you feel the PT has no purpose, what keeps you on the PT ?
– What kind of accountability are you prepared to accept ?
– What is the role of the PT in Shambhala ?
– How can we have more involvement in the PT ?
– Is the structure that we need for Year 3 different than the one we have now ?
– Could we do a PT-Community brainstorm on (new) areas that need attention ?

4.B.  Europe
Could we create a Support Team to encourage Europeans to enter the PT and WG (most of the original members have left or are inactive) and this Support group could also be a space to discuss the European issues.

Body Break

5. PT and new CB members (by May)

2021 CB Nomination Process – Google Docs
Agreement that this activity will depend on outcome of Serving on PT discussion currently underway :: To be revisited.

6. CE topics and update

7. Review backlog items on Trello

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and Closing Touch-In
B. Dedication of Merit
C. Bow

 

Decisions Made

Date Review Date Decision Details
2021-03-02 2021-03-30 Reschedule CB RAE for after Serving on PT process is resolved.

 

Action Items

Date Due Date Lead Action Item Details
2021-03-02 2021-03-09 All CB, SSF CB RAE Form :  Review and clear for sharing with PT
2021-03-02 Final review rand publish CB minutes to PT web site
2021-03-02 Create CB document for brainstorming questions to people serving on PT (as a product of PT feedback on proposal for Serving on PT)
2021-03-02 Draft a summary of the Proposal Forming Process & Decision Making Process CB has adopted
2021-03-02 Follow-up call with F&L re. coming to a next CB meeting

 

Coordinating Body Minutes Meeting of 2021.02.16

                                                                                                                                                                                                                                                                                        Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2021.02.16

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  

Roles  Facilitator : JF  Minutes : KM  Speakers List: Well-Being :  Time Keeper : JB Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
Discussion of next Roles –
Kristine will be away the next two weeks.
2.F. Confirm Date of Next Meeting (3/02/21)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)

3. Status Updates

3. A. Debrief from All-PT call Sunday, February 22.
Send out notes to PT?
Yes and we have a recording.

B. Finance and Legal Group update and support
Invite BW and LJ for 30 min of next CB meeting?
SS and JF will assist with interviews.

C. .Evaluation of the CB – Role Appreciation & Evaluation.
Next steps get PT feedback on questions

D. Assessment of Shambhala legal framework by Shambhala Board and Potrang
Update that the meetings would be more about legal frameworks and bylaws and clarifying intersections. It will still remain the purview of the Sakyong to decide.

The Board wants to have some arm’s length from the assessors.
The Board was going to suggest that the assessors talk to the PT.

E.
4. PT membership: Adding PT membership / clarification of membership / leaving members
Review proposal to define term of service, commitment, and process to add or remove PT members
Draft – PT Service Topics

Proposal document is ready to share with the PT.

We are trying to validate a ‘form’ here. A formal entrance, in a welcoming way.

Is there a requirement to be a member of Shambhala? At present it says accept PT mission and aims.
Personal references, linking to the individual. General interest in the well being of the community.

Membership is unclear – so hard to use as a criteria.

Next steps – share with PT.

4b. Europe: Could we create a Support Team to encourage Europeans to enter the PT and WG (most of the original members have left or are inactive) and this Support group could also be a space to discuss the European issues.

Mary, Dian Marie, Ivan and Catherine – putting together a list of four or five languages and finding facilitators an
And inviting Joanna to meet with the CEI.
CE wants a discussion about access to the database.
[KM says we have it via the communications of SGS/Board]

Identifying language groups
Weekly meeting – orginising various countries.

 

Body Break
5.Discussion of All-PT call: Two Letters: 1) Letter from LD group; 2) Joint letter from Shambhala Board and Potrang Board

What is the role of the PT (community) in the assessment process? What is the role of the PT in the Torii group?
Healing and Learning issue, having gone down the spiral of divisiveness?

Could we write a letter – voicing communities perspectives?

Not from CB from all PT –

Lots of discussion…

Proposal to make another communication to the sangha mid march….

Culture things that could happen in our community – regardless of shifting legal structures. (connected with code of conduct conversations)

What format/forms would move those conversations along?

Letter..
Reached two conclusions from the meeting – umbrella (but phrased better)
And (missed it janet)
Post to pt and get feedback – we would like your help to share this with the community.
Take up that thread and see if we go further
(without opening the door to subjective objections)
In agreement about sharing the notes – but it might be too late to actually write a letter from PT.

 

 

6. CE topics and update

Lots of conversations coming up
Belonging – continuing
Governance – starting today
Centres and groups – working with Susan S – starting soon – your center director can invite others to join them for these.

There is movement in the Right Use of power conversations..

JB will post invite on groups IO for all PTto join in.

Code of conduct. – what would be most fruitful for the community to have a conversation about.
How do we de-polarise – could be a good question.

But who acts on the responses.

JF – will call a meeting and develop a plan for COC involvement with CEI – inviting Fred Meyer.
7. Begin process of transitioning to new CB members (by May)

In favour of re-using existing process – what the transition came up with last year.

Can we post the steps of that process to this CB – SS ?

How many would be interested in continuing beyond May?

Did we determine term of CB?

Or ratio of turnover?
8. Review backlog items on Trello
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date Review Date Decision Details

 

Action Items

 

Date Due Date Lead Action Item Details
soon ss Poll for times weekend or weekday for upcoming all PT calls
ss/km Follow up with it support – and the two people who have it communications 
today KM Posting the notes from the meeting with land centres
today JB/SS Framing question for All PT and pass to KM to post everywhere. 
PT Call Theme – Impact of Board & Torii Group letters on PT (with PT Mission as context)

Brainstorming ideas :
Impact and Opportunities of the Recent Letters from the Board & from the Torii Group – Come share your thoughts about how the PT and its Mission might be affected, and how PT might best serve the community as a result.

 

Coordinating Body Minutes Meeting of 2021.02.09

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2021.02.09

Attendees :  Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  Ivan Tröscher

Roles  Facilitator : JF  Minutes : KM  Speakers List : Well-Being :  Time Keeper : JB Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (2/09/21)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All PT-call February 21, 2pm Eastern Time
3. Status Updates

3. A. main@shambhala-process-team.Groups.io calendar
Review for accuracy. Frequency of Upcoming Events calendar?

B. Brief discussion on All-PT call Saturday, January 23
Written report of All-PT call?

C. Any Follow up on the PT February Communication
Adding announcement about CE conversations

D. Report on Gov meeting this past week
Some feedback from the Community Engagement via GMS
GMS would like it to continue
Our current focus is on more ‘meta governance’ rather than local governance.
Agreement that the first conversation be an open field

Signoff from GMS for communications via CEI – dia, ivan, ss

E. Report on PTP meeting this past week
Working to frame some questions for the upcoming CE discussions.
Following up on KCL’s programming – the new residents are asking for programming that has both SMR and non SMR content.

Resistance to ‘uplifting’ or changing the curriculum in any way –
Not able to get a meeting together to

Proposal to have PTP set up a group of ‘teachers’ to work on curriculum uplifting.
Nora says she will bring this to PTP and call out for sangha involvement.
4. Evaluation of the CB – Role Appreciation & Evaluation.
Next steps get PT feedback on questions

SV feedback – discussion

Need to add a summary of what we have done (before it can be evaluated.

What kind of communication can work for you?

We (CB) need to re-read and add to the middle of this document.

Body Break
5a. PT membership: Adding PT membership / clarification of membership / leaving members
Review proposal to define term of service, commitment, and process to add or remove PT members
Draft – PT Service Topics

Discussion – reframing the document around making it one thing – clarifying the role of PT service and then adding an amendment for Aides or supports – later.

SS will rewrite and ensure nothing is lost and make a new clean proposal for all to comment on.
5b. Europe: Could we create a Support Team to encourage Europeans to enter the PT and WG (most of the original members have left or are inactive) and this Support group could also be a space to discuss the European issues.

Discussion – it is obvious that we are low in certain regions in the PT. the initial participation from Europe has mostly dissolved. Now rather than finding those who have left – encouraging new participation that could be a hybrid, supporting PT and also meeting regionally?

Maybe this could be inclusion led WG or task force?

6. Finance and Legal Group update and support
Invite Barbara W and Lynele J for 30 min of next CB meeting?
Ivan is reference point – connect to finance and volunteers
Clarify board contact – we think it is Peter and Phill
Invite to a CB meeting – (both board and F&L
And set up meeting for FL in addition to that.
GMS task – review viability of models
Clarify who is board contact currently (Jon B is away)
7. All-PT themed call on Sunday, Feb 21, 2pm EST
Theme?

Should we continue? We have done this for 6 months and we are getting low participation?
We put a lot of effort into making the content helpful and nourishing.
The point is that the PT has been able to get input. Is this the best way to do it?
Something in there seems to move things forward – helpful
Societal self awareness function –

General consensus – to continue – even if just the working group updates – it has added value.

Update – the CCSG is dissolving – it’s time is up. So maybe some of those people will be able to re-circulate in the PT

Functional/effective communication channels – in general and in shambhala – how is that changing –
Communications from the board, it group, pt, kasung interest group, influencers, regional

KM moving this forward for an open conversation –

8. Review backlog items on Trello
And please ADD items to trello as you think of them.

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date Review Date Decision Details

 

Action Items

 

Date Due Date Lead Action Item Details
JB Post CEI Update Communication to all on PT
NW Proposal to have PTP set up a group of ‘teachers’ to work on curriculum uplifting.  

Nora says she will bring this to PTP and a call-out for sangha teacher/PE involvement.  

All  We (CB) need to re-read and add to the middle of the CB RA&E document. 
KM Communication of notes of last All-PT call with Land Centres. 
SS Will rewrite PT Service Topics document and ensure nothing is lost and make a new clean proposal for all to comment on.  
KM Move forward to next month the All-PT Open Conversation invite

Coordinating Body Meeting Minutes of 2021.02.02

Shambhala Process Team – Coordinating Body minutes Meeting of 2021.02.02

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher   Absent :  

Roles  Facilitator : JF  Minutes : KM  Speakers List : Well-Being :  Time Keeper : SSF Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (2/09/21)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
Shamb Day Feb 12; All-PT Feb 21, themed
Year of the Metal Ox – Feb 12
Cancel Feb 7th all PT conversation
Next meeting talk about all PT on Feb 21
3. Status Updates

3. A. main@shambhala-process-team.Groups.io calendar
Review for accuracy. Frequency of Upcoming Events calendar?

B. Brief discussion on All-PT call Saturday, January 23
Written report of All-PT call?

Checking notes that CE made
Sending to participants for review by??
Sending to all participants
Posting to groups io for the PT

C. Any Follow up on the PT February Communication
Adding announcement about CE conversations

KM and JB to clarify with Ashley

D. Report of CE communications – Belonging in Shambhala
Gov pilot conversation

The conversations are starting and are getting full – they are spreading by word of mouth but next cei meeting is focusing more on how to spread that.
Looking at is the conversation focusing on what it is supposed to be focusing on.

There were governance and belonging conversations –
Ivan reported that people were happy with the governance conversation – surprisingly positive.

Great when you put your ideas out to caring smart people and they react and care and support. – clarifying the ‘point’ of the conversations.

Ask these conversations happen – how is the information being woven into the work we are doing as a PT – what is the circulation system of the conversation?
Very important to spread the data, ways and uses of it.
This will be looked at again.

4. PT membership: Adding PT membership / clarification of membership / leaving members
Review proposal to define term of service, commitment, and process to add or remove PT members
Draft – PT Service Topics

Noun/Verb – member or serving on
How to enter
confidentiality
Please all re-read and comment on the document and we will come back to it.
This will be the main document for PT membership

Body Break
5. Evaluation of the CB – Role Appreciation & Evaluation.
Next steps get PT feedback on questions

Comment and review a last time
SS will post to groups IO
One week to comment.
This is a living process and any comments applied after that will be applied to the next version.
Email to feedback and SS KM to respond and incorporate.

6. Center and Group Conv with SGS
CE Conv on Gov

A letter came out from SGS – in response to the survey that centres and groups filled out.
There will be structured conversations coming out of this
This has been in conjunction with some of the PT – and this is a conversation they would like us (the PT) to host for them.

Format – like the Community engagement – but focused on the participation of the centre leadership.

How does a centre accommodate students who want to study with the Sakyong and those who do not participate in the same groups.

This is a service function of the CE working group – and Data and has been in process for a while and has just been launched to centre leadership via a letter from Melanie Klien.

The PT is not necessarily the recipient of the content of the conversations – but is here to help, support and facilitate them [ the internet provider ]

Ongoing suggestion for clarity around the word ‘leadership’ and ability to include council members and council styles.
It is fishy as

Q – all centres or just USA? A – starting with USA

Ongoing suggestion for not segregating but cross pollinating.

Please pass along the suggestion that Europe not be dealt with through SGS but instead by individual centres and groups.

Ask John David Smith to create an “Emerging Leadership” category for everyone that is even interested in participating in Shambhala Leadership Succession.

Moving beyond just silos.
How to circulate communications.

Maybe this is a theme for the next All PT?The conversations are about ‘affiliations’ and possible criteria for legal associations. Which is possibly why

SGS is starting with usa/cda. Europe has different legals and so will be approached later, based on this initial work.

There are different legalities but the Issues are the same. So European participation should happen as well.

Possible centres and groups – wg – that is Europe based!
Requesting Melanie to show up in Europe conversations. (as they don’t know who she is).

7. Review backlog items on Trello
For next week
Flex time
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date Review Date Decision Details
Cancel the AllPT conversation of Feb 7th

 

Action Items

 

Date Due Date Lead Action Item Details
KM Cancel FEB 7 meeting – done
KM Add intro to notes of last all pt meeting with land centres and get comments from them and share with PT
All Feedback on PT Service Topics by next meeting.  

Coordinating Body Meeting Minutes of 2021.01.26

                                                                                                                                                      Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.01.26

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Roles Facilitator : IT Minutes : JF  Speakers List : Well-Being : Time Keeper : JB Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (2/02/21)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
Year of the Metal Ox – Feb 12
Cancel Feb 7th all PT conversation
Next meeting talk about all PT on Feb 21

3. Status Updates

3. A. main@shambhala-process-team.Groups.io calendar Upcoming Events announcements (email sent on Jan 2) has received great feedback. Do these go out regularly? By who?

B. Brief discussion on All-PT call last Saturday, January 23
Catherine’s comments about format, writing a report to the PT,
and using this format in Europe to break isolation.
What stood out from this meeting
How this conversation connected land centers and is primary function of PT; KCL about programs with and without SMR; SMC External marketing; limited communication infrastructure in Shambhala

C. Any Follow up on the PT January Communication to the
Community (Jan 15)? People volunteered for PT WGs.
4. PT membership: Adding PT membership / clarification of membership / leaving members
Review proposal to define term of service, commitment, and process to add or remove PT members – review google doc
This was talked about in CB in December but not completed, and was the theme topic for the All-PT call on September 28
Note: CE define main function of PT as communications and bridging communications.
Two other roles associated with PT: Advisers, and task support can be added at the discretion of WG as needed
Need clear primary role for full PT member – has global vision
Revisit priorities of PT – independent of Bd, Potrang, ad hoc representatives of community body. Propose bigger group to work on PT membership and purpose. Will address this again at next meeting.
Body Break
5. Evaluation of the CB – Role Appreciation & Evaluation.
Next steps get PT feedback on questions; put out to the PT and get feedback; begin to review feedback at next CB meeting
6. Community Engagement – update on CE conversations
Conversations begin next week; have 31 facilitators, mentored by Susan Skjei and Phil Cass once a month.
Will pilot GMS conversation next week.
Add CE to Feb Communication to the Community

Discussions on Governance conversations – suggest reaching out to Centers and Groups
Currently working with two realms of conversation about governance: a) SGS and Center leaders, very practical conversations for center survival, defining rights and responsibilities of Sh centers b) Community wide CE conversations on participatory governance (congresses, decision making, etc)
For second realm, bring inactive governance people, and inactive center and groups WG to help with that conversation; note that Centers and Group has no one who is active. KM suggested a few people from GMS expand out to other people.
7. Review backlog items on Trello – add again next week
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Action Items

 

Date Due Date Lead Action Item Details
1/26 SSF/KM Will review calendars – main and CB sections on Groups.io for accuracy of automatic messages
1/26 CE Write report on All-PT call 1/23 for all of PT; few PT members attended. Are these meetings useful?
1/26 SSF Will work on PT membership doc and review in next CB meeting
1/26 JB/KM Add CE to Feb Communication to the Community

Coordinating Body Meeting Minutes of 2021.01.19

Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.01.19

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher Absent :  

Roles Facilitator : IT Minutes : JF  Speakers List : [name] Time Keeper : JB Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (2021.01.26)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
2021.01.23 All-PT Call – Centres & Groups
3. Status Updates

3. A. PT January Communication to the Community (1.15)
Feedback. Follow up could be an agenda item?

3. B. Adding PT membership / clarification of membership / leaving members
WG can accept new members; PT needs a written statement of how new members are added. Introduction of terms – from one Shambhala Day to the next. When WG people are added to Group.io, they are in effect PT members. SSF and KM will write up a document. This is a follow-up from December All-PT meeting.

3. C. Trello update; is it being updated?
Is being updated by SSF

3. D. CB-PT zoom room status – solved.

4. January 23, 1pm ET All-PT Call
Communication Exchange: PT with, SGS, Land
Centers, and Major Centers – invitation
Have heard from MGayner, BRailla, Joanna
Need clarity for land centers on what info to share.
Susan Skjei was also invited.
Still need to hear from WG and who is presenting
Basic Agenda (hosted by CB- community Building)
Indiv WG updates
Introduction : This call is an opportunity to hear from the Land Centres and have a communication exchange, without problem solving.
Status updates from land centers
Gen Discussion
GMS received email from M Klein – share those points with PT and land centers.

PT WGs to provide their updated reports.
CB host for this all-PT call? KM with support from SSF and JF

Body Break
5. a) Community Engagement
Now a registration page on Shambhala Online for upcoming conversations: CE registration page for ‘Belonging in Shambhala’ conversations in January and February.
CE has arranged mentoring with Phill Cass and Susan Skjei for facilitators.
Other CE conversations coming soon:
Waiting for GMS how they want to frame their topic.
PTP CE questions, CoC CE questions framed.
How to support local leaders and land centers.
b) data management update – working on a dashboard for well-being and strategic goals, a reflection of our interdependence and how to help centers prosper (a new proposal by SGS)

6. CB Role Appreciation & Evaluation – how the PT evaluates and gives feedback to the CB.
Planning Document Updated (SSF)
Draft gForm

A Next Step : Get PT Feedback on Questions
This becomes role evaluation of the PT.

Flex time
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date Review Date Decision Details

 

Action Items

 

Date Due Date Lead Action Item Details
1/19 1/26 SSF & KM Finish google document on PT membership and present to CB next week.
1/19 SSF Share new zoom room info with all on CB. (done)
1/19 SSF Send survey points from GMS to KM to update invitation
1/19 KM Send updated information / invitation to those invited to All-PT call
2021.01.19 SSF Draft a request for comments from the PT re. CB Role Appreciation & Evaluation questions. (done)
2021.01.19 All Review and make any comments on latest draft of CB RA&A document.

Coordinating Body Minutes Meeting of 2021.01.12

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2021.01.12

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :

Roles  Facilitator : NW  Minutes : JF Speakers List : [name]  Time Keeper : JB Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (1/19/21)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)

3. Status Updates

3.A. PT January Communication to the Community (1.15)
PT sent notice to review ahead of time?.
Other updates on status of this communication

3.B. January 23, 1pm ET All-PT Call
Theme planned to be Center and Groups TF
Notify WGs to provide their updated reports.
CB host for this all-PT call?
Remind all WG to send someone to give their report

3.C. CB-PT zoom room status
Host key for this room will be given to CB

3. D. Trello update; is it being updated? By who?
[If ex, still lists All-PT cocktail party in backlog]
4. Updates from CB members on their areas (short summaries)

Code of Conduct – moving forward to be effective on Shambhala Day.
PTP group – met, uncertainty
GMS – met, trying to dialogue with community on participatory leadership; define local centers and leadership within context of Shambhala hierarchy

Body Break

Community Engagement TF
Pilot conversations – last one tomorrow;
Working on page on Shambhala Online to register for future conversations; purpose is to understand how people are feeling; if we’re a community, how can everyone feel part of it. Can we openly talk about ‘the problem’ from different points of view?
E. Serving on PT: Consolidation of Documents, including discussion on incorporating new members and exit protocols.
Designing the process for expanding, inviting, and training new people serving on the PT
F. Communications / IT
February 17 communication: reserved for CEI

G. Inclusiveness – grants for six projects were announced
[Can we list these six projects?]
5. Discussion:
All-PT Call on Jan 23,
CB host for this all-PT call

Notify WGs to provide their updated reports.
Extended meeting by 10 minutes ending at 13:10 ET
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date Review Date Decision Details
1/12/2021 All-PT call will be a Communication Exchange, sharing information from PT working groups, Sh Europe, SGS, and Land Centers 

 

Action Items

 

Date Due Date Lead Action Item Details
1/12/2021 KM January 23 All-PT call – KM will draft announcements and invite Joanna Francis and Melanie Klein and Land Center directors (or representatives)

PT meeting is a community exchange: PT WG and TF updates (brief), Land Center updates, (SGS update and Sh Europe update?) and open conversation

1/12/2021 All Notify WGs to provide their updated reports.

Remind all WG to send someone to give their report

1/12/2021 KM Need to invite Joanna Francis (Sh Europe), Melanie Klein (SGS) and Shambhala Land Center Directors, as well as PT members.

Coordinating Body Minutes Meeting of 2020.12.22

Shambhala Process Team – Coordinating Body Minutes Meeting of 2020.12.22

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher   Absent :  Ivan Tröscher

Roles  Facilitator : NW Minutes : CE  Speakers List : [name] Time Keeper : JF Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of minutes of last meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (No meeting 12/29. Next meeting 1/05/20 ( we continue meeting on Tuesdays)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)

3. Status Updates

3.A. CB communications to PT

01/09 open call canceled
January 10-15 (translation 7 days prior)‘PT’ information to the community at large including interesting numbers about Shambhala, links to survey reports, Code of Conduct rollout,CEI and GMS updates. Review draft of the January Communication

January 23rd themed call. Include reports from WGs. Center and Groups TF
February 17 communication: reserved for CEI; translation deadline?

3.B Weekly link of approved minutes now posted to the Groups IO. (Done)

3.C. CE TF Topics – Belonging, GMS as topics.
Piloting status
Going public mid-January on Shambhala Online platform. Confirmed
Janet reports already close to 40 people registered for the facilitator’s gatherings during the holidays.

3.D. CB-PT zoom room status: to be completed

3.E CoC
JF reports that due the shortage of time before Shambhala day, the plan for the implantation of the CoC has been reduced by the Board. This will reflect a more step by step and hands on strategy that will evolve in time with the involvement of the community. The participation of the community stays the main approach to make this Coc a living experience rather than a set of rules.

Body Break

3.E. Consolidation of Documents on how we serve on the PT including further discussion on incorporating new members and exit protocols. This document outlines topics:
Designing the process for expanding, inviting, and training new people serving on the PT

 

4. Continue last week’s discussion:
How does the PT fit organizationally in Shambhala – participation?
The PT is the vision holder for all the groups that are working on different themes and actions throughout the mandala.
It was intended to become the voice of the community, to balance the previous state where there was no room for the community not only to be heard but to know itself and share understanding and agency.
Analogy with the art of war:
We come from a terrain that emphasized control and top-down authorization. This resulted in pain and anger and what we have today.
We are now shifting the terrain by moving it, doing things that change it piece by piece: the Coc, the Community Engagement through conversations across the mandala, the Governance modelisation.

We can already see some signs of change, like a seemering

More cross-sangha connections
More crowd sourcing knowledge
less identification of teacher/person
Multiple streams of teaching, enriching
Popping the local bubble, connecting through zoom with a bigger view of the sangha
Realizing in the PT that we are not seen as shit-activists anymore but that we have dharmic agency.

Even feeling outraged can become a place of agency: how can we move things in a dharmic way, expanding the view of enlightened society and transmission lineage.

Reflection to be continued..
Who are our stakeholders, who is involved? In broad view – including those past the boundaries of the organization. PT being at arm length from the Board and the Potrang.

Refer to the documents on stakeholders
Debrief and Closing
HAPPY HOLIDAYS to all
B. Dedication of Merit
C. Bow

Coordinating Body Meeting Minutes of 2020.12.22

Shambhala Process Team – Coordinating Body  Minutes Meeting of 2020.12.22

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  Ivan Tröscher

Roles  Facilitator : NW Minutes : CE  Speakers List : [name]  Time Keeper : JF Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of minutes of last meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (No meeting 12/29. Next meeting 1/05/20 ( we continue meeting on Tuesdays)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)

3. Status Updates

3.A. CB communications to PT

01/09 open call canceled
January 10-15 (translation 7 days prior)‘PT’ information to the community at large including interesting numbers about Shambhala, links to survey reports, Code of Conduct rollout,CEI and GMS updates. Review draft of the January Communication

January 23rd themed call. Include reports from WGs. Center and Groups TF
February 17 communication: reserved for CEI; translation deadline?

3.B Weekly link of approved minutes now posted to the Groups IO. Done

3.C. CE TF Topics – Belonging, GMS as topics.
Piloting status
Going public mid-January on Shambhala Online platform. Confirmed
Janet reports already close to 40 people registered for the facilitator’s gatherings during the holidays.

3.D. CB-PT zoom room status: to be completed

3.E CoC
JF reports that due the shortage of time before Shambhala day, the organigram for the implantation of the CoC has been reduced by the Board. This will reflect a more step by step and hands on strategy that will evolve in time with the involvement of the community. The participation of the community stays the main approach to make this Coc a living experience rather than a set of rules.

Body Break

3.E. Consolidation of Documents on how we serve on the PT including further discussion on incorporating new members and exit protocols. This document outlines topics:
Designing the process for expanding, inviting, and training new people serving on the PT

 

4. Continue last week’s discussion:
How does the PT fit organizationally in Shambhala – participation?
The PT is the vision holder for all the groups that are working on different themes and actions throughout the mandala.
It was intended to become the voice of the community, to balance the previous state where there was no room for the community not only to be heard but to know itself and share understanding and agency.
Analogy with the art of war:
We come from a terrain that emphasized control and top-down authorization. This resulted in pain and anger and what we have today.
We are now shifting the terrain by moving it, doing things that change it piece by piece: the Coc, the Community Engagement through conversations across the mandala, the Governance modelisation.

We can already see some signs of change, like a seemering

More cross-sangha connections
More crowd sourcing knowledge
less identification of teacher/person
Multiple streams of teaching, enriching
Popping the local bubble, connecting through zoom with a bigger view of the sangha
Realizing in the PT that we are not seen as shit-activists anymore but that we have dharmic agency.

Even feeling outraged can become a place of agency: how can we move things in a dharmic way, expanding the view of enlightened society and transmission lineage.

Reflection to be continued..
Who are our stakeholders, who is involved? In broad view – including those past the boundaries of the organization. PT being at arm length from the Board and the Potrang.

Refer to the document on stakeholders –

Debrief and Closing
HAPPY HOLIDAYS to all
B. Dedication of Merit
C. Bow

 

 

Date Review Date Decision Details
2020-12-22 CB Meetings to be held on Tues in 2021, next one Jan 3d

 

Action Items

 

Date Due Date Lead Action Item Details
2021-01-03 CE, NW Finalize the January communication on the PT

JF and KM will write a short paragraph on Coc For Dec 30th, to be added to the 2 already written topics ( CE and Survey)

All article being edited by CE and Nora for jan 3d

KM sending it to Ashley

Coordinating Body Meeting Minutes of 2020.12.15

Shambhala Process Team – Coordinating Body  Minutes   Meeting of 2020.12.15

Attendees : Catherine Éveillard, Janet Bronstein,  Kristine McCutcheon, Nora Wiser,   Absent :  Shel Sampa Fisher, Jim Fladmark, Ivan Tröscher.

Roles  Facilitator : NW Minutes : IT  Speakers List : [name]  Time Keeper : JF Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of https://docs.google.com/document/d/1RxG8s-1Lh1le3Nk8boLn94aFUwyJyPYZxKS3xCdHLo8/edit
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB)
– all-PT open conversation 1-9 at 2 PM Eastern
3. Status Updates

12-13 Cocktail Party report
Lightly attended. Consider suspending the open conversation events as they don’t seem to be necessary/attractive.

Weekly link of approved minutes now posted to the Groups IO. Feedback?

Upcoming communications: SGS communication stream:

3.1 January 10-15 (translation 7 days prior)‘PT’ information to the community at large including interesting numbers about Shambhala, links to survey reports, Code of Conduct rollout,CEI and GMS updates Include CB report, emphasizing the PT role in making these things happen.

3.2 February 17 communication: reserved for CEI; translation deadline?

CB-PT zoom room status

CE TF Topics – Belonging, GMS as topics. Piloting in the next couple of weeks, going public mid-January hopefully in Shambhala Online platform.

All-PT Call on Jan 23rd. Include reports from WGs? Center and Groups TF?

Consolidation of Documents on how we serve on the PT including further discussion on incorporating new members and exit protocols
Designing the process for expanding, inviting, and training new people serving on the PT

Surveys — DM/DA is currently supporting SGS in a survey of how the community uses and produces online services. In addition, reports for the Sense of Shambhala survey remain available and sub-analyses are being conducted.

How does the PT fit organizationally in Shambhala – participation? Third point on a triangle? Take experience of coordinating body – how to be really devoted to coordinating, with a larger group of people specializing in topic areas. Difficulty of the model of PT as a heavy responsibility, limits participation. A role in the Board makes sense if you are generating policies. But liaisoning well with the Board is helpful – PT manifesting in different ways in different situations. Who are our stakeholders, who is involved? In broad view – including those past the boundaries of the organization. PT Arm length from the Board and the Potrang.
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

Date Review Date Decision Details
12/15/20 CE Cancel Jan 9th Open Office
12/15/20 Cancel 12-29 CB meeting

Action Items

Date Due Date Lead Action Item Details
12/15/20 12/22/20 KM Find the document on stakeholders itemized by Working Groups for us to examine.
12/15/20 12/22/20 KM and all Review draft of the January Communication