Author: ptadmin

Note to everyone serving on the Process Team, and to the community :

If you have a suggestion or a request for a PT Coordinating Body agenda item, or any other communication for the CB, please write to the Process Team e-mail.

 

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2021.06.01

Attendees :  Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher, Ivan Tröscher,

Absent : 

Roles

Facilitator : CE Minutes : NW Time Keeper : CE

Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of the last meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All-PT Call, Saturday 2021.06.27

3. Status Updates

3.B. Review of the all-PT meeting
Tech problems at beginning. Overall good participation.
GMS attendees enjoyed the meeting.
Overall sense of needing new people on the PT. One direction proposed is for every center/group to have a PT representative.
The PT could be like a docking port for people to connect with the whole mandala.
Civil society. What is our self-image? We are complex. Do we (the PT)
have a sense of self-worth?
Whose voices need to be heard? How to find space for them? Geographic? Project oriented?
One vision: PT is a laboratory for Enlightened Society.
PT needs to be representative of voices from all interested parties.
Perhaps each board – Potrang and Shambhala — could suggest PT members.
Flexibility is an important aspect of PT
CE will post meeting notes on groups.io

 

4. 2021 CB Renewal Process
Volunteers for 2021 CB Renewal TF ?

Nominations ?
Review of Vacant Role Descriptions (scroll down on the Nominations Form)
Open 1 seat to a person external to PT ?

SS reported on status of nominations and communications to nominees.
As of today, two people are leaning towards accepting nominations.
We will reach out to other nominees to encourage participation.
So far, no volunteers for the selection process.

Body Break
5. Next steps on Serving on the PT policy
Starting again again
Need more work on feedback loops
This document has been sent out once. No comments at this time.
KM will comment to keep the thread active.
At some point this document has to be formally accepted — this could be the first task of the upcoming CB. Acceptance could be temporary with a review date stated.
Proposed: this doc to be amended to include a review date annually beginning May 2022.
7. What comes next?

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

 

Date	Review Date	Decision Details
6/01/21	06/27/21	Theme for all-PT call on June 27 is approval of document Starting again again and announcement of CB nominations

 

Action Items

 

Date	Due Date	Lead	Action Item Details
6/01/21		KM	KM will comment to keep thread active on Starting again again
6/01/21		all	Encourage nominees to serve on CB
6/01/21	6/08	SSF, IT	Add review suggestion and timing to document Starting again again

 

Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.05.25

Attendees :  Catherine Éveillard, Janet Bronstein, Jim Fladmark,, Nora Wiser, Ivan Tröscher, Shel Sampa Fisher  Absent :  Kristine McCutcheon

Roles

Facilitator : JF Minutes : CE     Time Keeper : CE

Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of last meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All-PT Call, Saturday 2021.05.29 @ 13:00 ET (90 minutes)

3. Status Updates

3.A. Meeting of canadian and american members on leadership, at the initiative of SGS, 2021-05-21
Good energy
Horizontal orientation
Feeling the influence of the PT On the community
4. 2021 CB Renewal Process

Current Nominations
Message to Groups io. Going out tomorrow with list of nominees and soliciting new nominations until May 31st
The message should name the people who are stepping down and their actual seats and the people who are staying as well.
The new nominees replacing exactly the seats that are going to be vacant?

Open seat does not need to be someone from outside the PT but still needs a context

Body Break
5. Next steps on Serving on the PT policy
Starting again again
A document for Process “teaming”
The text is a sum of guidelines and references. The All PT don’t have to agree with the whole text; it is presented as a continual process of reflecting. Only the new proposals at the end, especially concerning the term, are the object of an agreement. The sociocratic process entails gathering feedback and comments, as a way of building the proposal further.
On next all PT meeting, we are going to gather feedback and comments on this text. It will be joined to the reminder call.
7. May All-PT call –
Could be described as an inquiry process in a conversation format
Present the object of the conversation ( and the text of presentation) and introduce Peter whom we asked to tell us something on his view and the view of the Board on the PT and may be also their appreciation.
Question :How is the PT be helpful and how it could be helpful in the future?

Save 20 minutes at the end of the meeting:
Reminding the process up to final nominations
Answering questions

Flex time
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Date	Due Date	Lead	Action Item Details
05-25	05-27	JB	Automatic Reminder for  All PT meeting ( with agenda)
05-25	05-25	JB	Write a couple of sentences to go on the reminder that sketches the topics for the All-PT meeting
05-25	05-25	SS	Email to nominees from round 1- how are they leaning?
05-25	05-25	SS	Post to groups i.o. Inviting additional nominations with a 7 day deadline.
05-25	05-25	IT	Posting the last version of Serving on PT Policy in groups.io

Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.05.11

Attendees :  Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, 

Absent :  Shel Sampa Fisher, Ivan Tröscher

Roles  Facilitator : JB Minutes : NW Time Keeper : CE

Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting (2021.05.18)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All-PT Call, Saturday 2021.05.29 @ 13:00 ET (90 minutes)

3. Status Updates

3.A. Conversation with Individual People on the PT – Making PT exchanges more public. Postponed until next meeting.

3.B. Inviting Board members to May All-PT call? KM will send something simple re. update on assessor process.

3.C. CB Nominations update
Where do submissions go? To PT email.

4. 2021 CB Renewal Process
Volunteers for 2021 CB Renewal TF ?
Nominations ?
Review of Vacant Role Descriptions
Open 1 seat to a person external to PT ?
What happens if we have none or only a few nominations?
Should we reduce size of CB? That would mean changing the model.
It seems that some WGs are also experiencing issues with participation. Is this a PT issue overall?
External view of the PT attributes more power to the PT than it actually possesses. One view of this power is realizing that there is no one “right” answer.
The Conversations group is growing and diversifying and may reflect what is wanted generally. Can PT fill upcoming needs?
How do we invite sanity to arise?
CB needs some minimal structure. (The Communications role is critical, e.g.)
This year has been a year for the PT to “come out” to the mandala
one big thing the CB did was to organize monthly all-PT calls; another was to create a conversations forum, the CEI.
CB connects SGS and Board to the PT so we can support them; connects WGs to each other
Provides moral support and encouragement for the PT to reach out to the community and magnify its voice – various ways, with the conversations initiative and the Europe- revitalization effort
Because we have a European member, the CB helps bridge cultures of Europe and Americas
JF shared diagram showing 4 drives, influence of elements, and more
Body Break
5. Next steps on Serving on the PT policy. Lead with this item next week!!!
6. Next Community Message. Postponed to next week.

7. May All-PT call. Confirmed for May 29th. 1:00 pm EDT. Main discussion about what the PT looks like now and where is it going: PT and CB renewal. MIght we invite Peter Nowak to comment?

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

 

Decisions Made

 

Date	Review Date	Decision Details
2020.05.11	2020.06.01	All-PT Call will be May 29, 2021 at 1pm EDT
2020.05.11	2020.05.18	Lead with Serving on the PT document next week

 

Action Items

 

Date	Due Date	Lead	Action Item Details
2020.05.11	2020.05.18	KE	Invite Peter Nowak to All-PT
2020.05.11	2020.05.18	KM	Announce All-PT call
2020.05.11	2020.05.18	SSF	Lead with Serving on the PT document next week

 

Shambhala Process Team – Coordinating Body
Minutes
Meeting of 2021.05.04

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher
Absent :

Roles
Facilitator : JB Minutes : SSF Time Keeper : CE
Well-Being : NW Speakers List : Call Host : JF

 

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting (2021.05.11)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events
All-PT Call, [Date may change due to Memorial Day in US] Saturday 2021.05.29 @ 13:00 ET (90 minutes)

3. Status Updates

3.A. Conversation with Individual People on the PT – Making PT exchanges more public
– Ongoing

3.B. Welcome & Farewell Messages
Messages went out as planned.

3.C. Community Update
Hearing about recent Rinpoche endorsements of Torii group.
CE conversations are proving healthy for community conversations and sharing. Governance Going Deeper series has a lot of background documentation, participants have expressed difficulty doing the reading due to the volume of it.
Sunday Shambhala conversations are going well, too.
Seeing a need for some general documentation on the current structure and links between elements of Shambhala

4. 2021 CB Renewal Process
Volunteers for 2021 CB Renewal TF ?
Nominations ?
Encourage people to observe other WG meetings to meet each other and have better ideas of who they can nominate.
Encourage WG to add discussing the CB and nominations to their May meetings.
* Action Item (JB, NW, IT, JF) – Message to PT re. Add CB Nominations discussion to the May All-PT meeting ; and encourage people to attend as observers other WG meetings.
* Action Item (SSF, IT) – Generate & share a list of names for each seat.
Review of Vacant Role Descriptions
(did not discuss, bring up at next meeting)
Open 1 seat to a person external to PT ?

Body Break
5. Next Steps on Serving on the PT Policy
Annual Renewal on Shambhala Day
Oath or agreement
Acknowledging Inactivity of people serving on PT
How to Join the PT
Adhere to the Code of Conduct

6. Next Community Message
Inviting people to PT :: We want to have a clear Serving on the PT Policy before inviting people generally.
WG Updates
An editorial-style sharing re. Participative Governance within the PT ?
Concern that we do not have enough substance to merit a Community Message, just yet.

7. Next All-PT Call – Theme & Ideas
Working Theme – Feedback and questions re CB Nomination & Selection process.
Concern that the May 29 call falls on Memorial Day weekend in the USA, and thus will limit participation.
Proposal that we move date to May 22 to tie in with CB Nomination & Selection process.
*Agreed to Request to Boards: As partners to the Assessors and the Assessment Process, could someone from both Boards give the PT update on the status of Assessments ? (either May 22 or May 29- date of All-PT meeting not yet decided).

7. Review backlog items on Trello

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date	Review Date	Decision Details
2021.05.04	2021.05.11	*Send a request to both Boards : As partners to the Assessors and the Assessment Process, could someone from each Board give the PT update on the status of Assessments ? (either May 22 or May 29).

 

Action Items

 

Date	Due Date	Lead	Action Item Details
2021.05.04	2021.05.06	KM	Send request to each Board : As partners to the Assessors and the Assessment Process, could someone from each Board give the PT update on the status of Assessments ? (either May 22 or May 29).
2021.05.04	2021.05.11	NW, IT, SSF, JB, JF	Personally speak to each WG & ST (PTP, GMS, F&L, CEI, DG&DM/Surveys, people of HLP) to request they add discussion and ideas for CB Nominations to their May meetings ; and to encourage people to attend as observers of other WG meetings, to get to know each other better and reduce silo-ing.
2021.05.04	2021.05.06	IT, SSF	Generate & share a list of names for each seat.
2021.05.04	2021.05.11	SSF	Add to next Agenda :: CB Nominations – Review of Vacant Role Descriptions

 

Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.04.27

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher Absent :  

Roles Facilitator : JB Minutes : SSF Time Keeper : CE Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting (2021.05.04)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All-PT Call, Saturday 2021.05.29 @ 13:00 ET (90 minutes)
1st Going Deeper Governance CE Conversation right after this call

3. Status Updates

3.A. Conversation with Individual People on the PT – Ideas for policy for serving on PT
Good, frank discussions. Underlining of the need for transparency and keeping focus of PT outward, toward community.

3.B. Posting CB Minutes on PT Web Site

3.C. Welcome & Farewell Messages

3.D. Onboarding of New People on the PT
– ~1-hour “mentoring” call to review basics, e.g. Groups dot IO, gdocs, All-PT calls, etc., oath
– Groups dot IO instructions e-mail
– All-PT, and, or, general introductions

3.E. Community Update
– CoC Conversations – a community call happened on 2021.04.18
It was good conversation that allowed people to speak openly about CoC.
Apprehension about creating more rules that people have to apply, creating a culture of policing one another :: Clarification that it is about showing up.
Apprehension that CoC is about being “nice” :: Clarification that it is about being genuine.
CoC
How we isolate each other, ourselves, in our roles, in our activities :: CoC roles will create feedback and support networks.
– Leadership Forum
Monthly Leadership Gatherings starting in 2021.05, 3rd Friday of each month.
On a quarterly schedule :: Interacting with the Shambhala Board, Prototyping, ?Testing&Reviewing ; repeat.
How are people chosen to be invited ?
– CE Conversations
2nd Round Governance series starts today
See all details at CE Web Site
– Assessor Assessments
Some of the assessments are completed, still confidential
4. Review of how 2021.04.25 All-PT meeting went
Notes from the April All-PT Call
Technical Issues :
* Only turn on waiting room AFTER someone has been able to claim the host role.
* Registered users should first try “Joining” the room, rather than “Starting the meeting”.
How did we like the discussion portion ?
How can we reliably produce workable outcomes ?
CoC : We do not all need to have all the skills, however CoC can help us identify what skills we do not have, and where we could learn them.
Next steps for CB renewal : See Item 5
Other reflections
It was easier to remember bad experiences than good ones.
Short Thoughts about May All-PT :
? Invite the community again ?
Pros : openness to the community, transparency, help find new people to serve on PT
Cons : relevance to community can vary depending on theme, first portion is PT business.
? Inspirations for the theme ?

Body Break
5. Next Steps for Selection process for new people on the CB
* Action Item : Formally invite people on PT to join a CB Nomination & Selection TF → 2021 CB Renewal TF
Should CB begin looking for people external to PT for this TF ?
Clarify time frame that the TF will have to work with.
Clarify the final result that is needed from this TF (e.g. minimum 3 new members of CB seated by Midsummer’s day, with a process in place for 2 more by Thanksgiving).

4 Roles to be filled, though some former people might also stay on for a short time to assist with transition.

Concern about whether CB structure needs to evolve again ; concern that this exploration should happen after new CB is seated.

Concern that there could be greater community awareness about the independence of the PT.

Container for CB Renewal TF
Invite all PT to join this TF – there will be 1 person from CB on this TF
We need 4 new people on the CB by Midsummer’s Day. Roles that will be vacant (not necessarily to be filled the same) :
1 person from Healing, Learning & Protection WG
1 person from Practices, Teachings & Path WG
1 person for IT & Communications ST
1 person for Project Management & Administration ST\
Request nominations be in by May 12
Supporting References :
Existing Role Descriptions
Nomination & Selection Process from last time
* Action Item : draft announcement to PT (SSF)

Questions to review for next week :
whether to include an external person to be looked at next week : e.g. a CoC person, a person with expertise in IT or PM
Review of Role Descriptions

6. Next steps on Serving on the PT policy

7. Review backlog items on Trello

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date	Review Date	Decision Details
2021.04.27	2021.06.26	General container for the 2021 CB renewal process : Invite all PT to join this TF – there will be at least 1 person from CB on this TF We need 4 new people on the CB by Midsummer’s Day. Roles that will be vacant (not necessarily to be filled the same) : 1 person from Healing, Learning & Protection WG 1 person from Practices, Teachings & Path WG 1 person for IT & Communications ST 1 person for Project Management & Administration ST Nominations need to be in by May 12 Supporting References : Existing Role Descriptions Nomination & Selection Process from last time

 

Action Items

 

Date	Due Date	Lead	Action Item Details
2021.04.27	2021.04.29	SSF	Draft CB Nominations & CB Renewal TF announcement
2021.04.27	2021.04.29	KM, SSF	Publish Notes from 2021.04.27 All-PT to PT and to PT web site.
2021.04.27	2021.04.29	KM, SSF	Finish Farewell Messages & publish Welcome & Farewell to PT and to PT web site.

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Nora Wiser, Shel Sampa Fisher
Absent : Kristine McCutcheon

Roles
Facilitator : JF     Minutes : SSF     Speakers List:
Well-Being :     Time Keeper : SSF     Call Host : JF

Item

1. Meditation

2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (2021.03.09)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
– All PT-call February 21, 2pm Eastern Time

3. Status Updates

3. A. Finance and Legal Group update and support
– Invite BW and LJ for 30 min of next CB meeting?
– F&L would like a follow up call to clarify

3.B. Evaluation of the CB – Role Appreciation & Evaluation
– Next steps get PT feedback on questions
– Next step : Formal CB approval needed of form to be shared with PT

3.C. Assessment Process of Shambhala by Shambhala Board and Potrang
– Details are still being sorted out; process should start in a week or two

D. Next step for CoC CE Conversation – call Fred Meyer
– Discussed at last HLP meeting, still to do.

4.  Serving on the PT

4.A  PT Feedback from PT Service document

Adding clarification for Joining the PT / Serving on the PT / Leaving the PT.
Review proposal to define term of service, commitment, and process to add or remove PT members
Draft document – PT Service Topics

View
Our conversations create our community, let us have conversations that create the community we want.

Next step : share with PT the next step of this process
CB summary of what people have shared, and CB thoughts on the issues.
Need to return to a Proposal Forming stage
Clarify context for the proposal
CB will be renewing roles by MidSummer’s Day (ideally on a rolling 3-year basis)
There are people ready to join the PT, and we will be wanting to invite more : we need to be able to be clear with them about what they are signing up for, commitment.
Clarify proposal making process (SSF), and next steps.

Discussion
What has the PT done ?
– Wrote the Code of Conduct
– Community engagement framework
– Ton of survey and data management support
– Work on governance history, models and issues
How do we ensure needed structure of PT as a whole, while supporting autonomy of WG & ST ?
Process Team is independent of Board & Potrang and their assessment is independent of PT activity.
Purpose of PT goes beyond a leadership crisis, carries forward.

Questions to expand on and remind where we are at :
– What autonomy do WG need ?
– What is the role of the CB ?
Ask WG :
– How do you presently deal with bringing people in, being active, and stepping down ?
– Ask people serving on the PT :
– Why are you involved in the PT ?
– If you feel the PT has no purpose, what keeps you on the PT ?
– What kind of accountability are you prepared to accept ?
– What is the role of the PT in Shambhala ?
– How can we have more involvement in the PT ?
– Is the structure that we need for Year 3 different than the one we have now ?
– Could we do a PT-Community brainstorm on (new) areas that need attention ?

4.B.  Europe
Could we create a Support Team to encourage Europeans to enter the PT and WG (most of the original members have left or are inactive) and this Support group could also be a space to discuss the European issues.

Body Break

5. PT and new CB members (by May)

2021 CB Nomination Process – Google Docs
Agreement that this activity will depend on outcome of Serving on PT discussion currently underway :: To be revisited.

6. CE topics and update

7. Review backlog items on Trello

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and Closing Touch-In
B. Dedication of Merit
C. Bow

 

Decisions Made

Date	Review Date	Decision Details
2021-03-02	2021-03-30	Reschedule CB RAE for after Serving on PT process is resolved.

 

Action Items

Date	Due Date	Lead	Action Item Details
2021-03-02	2021-03-09	All CB, SSF	CB RAE Form :  Review and clear for sharing with PT
2021-03-02			Final review rand publish CB minutes to PT web site
2021-03-02			Create CB document for brainstorming questions to people serving on PT (as a product of PT feedback on proposal for Serving on PT)
2021-03-02			Draft a summary of the Proposal Forming Process & Decision Making Process CB has adopted
2021-03-02			Follow-up call with F&L re. coming to a next CB meeting

 

                                                                                                                                                                                                                                                                                        Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2021.02.16

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  

Roles  Facilitator : JF  Minutes : KM  Speakers List: Well-Being :  Time Keeper : JB Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
Discussion of next Roles –
Kristine will be away the next two weeks.
2.F. Confirm Date of Next Meeting (3/02/21)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)

3. Status Updates

3. A. Debrief from All-PT call Sunday, February 22.
Send out notes to PT?
Yes and we have a recording.

B. Finance and Legal Group update and support
Invite BW and LJ for 30 min of next CB meeting?
SS and JF will assist with interviews.

C. .Evaluation of the CB – Role Appreciation & Evaluation.
Next steps get PT feedback on questions

D. Assessment of Shambhala legal framework by Shambhala Board and Potrang
Update that the meetings would be more about legal frameworks and bylaws and clarifying intersections. It will still remain the purview of the Sakyong to decide.

The Board wants to have some arm’s length from the assessors.
The Board was going to suggest that the assessors talk to the PT.

E.
4. PT membership: Adding PT membership / clarification of membership / leaving members
Review proposal to define term of service, commitment, and process to add or remove PT members
Draft – PT Service Topics

Proposal document is ready to share with the PT.

We are trying to validate a ‘form’ here. A formal entrance, in a welcoming way.

Is there a requirement to be a member of Shambhala? At present it says accept PT mission and aims.
Personal references, linking to the individual. General interest in the well being of the community.

Membership is unclear – so hard to use as a criteria.

Next steps – share with PT.

4b. Europe: Could we create a Support Team to encourage Europeans to enter the PT and WG (most of the original members have left or are inactive) and this Support group could also be a space to discuss the European issues.

Mary, Dian Marie, Ivan and Catherine – putting together a list of four or five languages and finding facilitators an
And inviting Joanna to meet with the CEI.
CE wants a discussion about access to the database.
[KM says we have it via the communications of SGS/Board]

Identifying language groups
Weekly meeting – orginising various countries.

 

Body Break
5.Discussion of All-PT call: Two Letters: 1) Letter from LD group; 2) Joint letter from Shambhala Board and Potrang Board

What is the role of the PT (community) in the assessment process? What is the role of the PT in the Torii group?
Healing and Learning issue, having gone down the spiral of divisiveness?

Could we write a letter – voicing communities perspectives?

Not from CB from all PT –

Lots of discussion…

Proposal to make another communication to the sangha mid march….

Culture things that could happen in our community – regardless of shifting legal structures. (connected with code of conduct conversations)

What format/forms would move those conversations along?

Letter..
Reached two conclusions from the meeting – umbrella (but phrased better)
And (missed it janet)
Post to pt and get feedback – we would like your help to share this with the community.
Take up that thread and see if we go further
(without opening the door to subjective objections)
In agreement about sharing the notes – but it might be too late to actually write a letter from PT.

 

 

6. CE topics and update

Lots of conversations coming up
Belonging – continuing
Governance – starting today
Centres and groups – working with Susan S – starting soon – your center director can invite others to join them for these.

There is movement in the Right Use of power conversations..

JB will post invite on groups IO for all PTto join in.

Code of conduct. – what would be most fruitful for the community to have a conversation about.
How do we de-polarise – could be a good question.

But who acts on the responses.

JF – will call a meeting and develop a plan for COC involvement with CEI – inviting Fred Meyer.
7. Begin process of transitioning to new CB members (by May)

In favour of re-using existing process – what the transition came up with last year.

Can we post the steps of that process to this CB – SS ?

How many would be interested in continuing beyond May?

Did we determine term of CB?

Or ratio of turnover?
8. Review backlog items on Trello
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date	Review Date	Decision Details

 

Action Items

 

Date	Due Date	Lead	Action Item Details
	soon	ss	Poll for times weekend or weekday for upcoming all PT calls
		ss/km	Follow up with it support – and the two people who have it communications
	today	KM	Posting the notes from the meeting with land centres
	today	JB/SS	Framing question for All PT and pass to KM to post everywhere.  PT Call Theme – Impact of Board & Torii Group letters on PT (with PT Mission as context) Brainstorming ideas : Impact and Opportunities of the Recent Letters from the Board & from the Torii Group – Come share your thoughts about how the PT and its Mission might be affected, and how PT might best serve the community as a result.

 

                                                                                                                                                      Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.01.26

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Roles Facilitator : IT Minutes : JF  Speakers List : Well-Being : Time Keeper : JB Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (2/02/21)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
Year of the Metal Ox – Feb 12
Cancel Feb 7th all PT conversation
Next meeting talk about all PT on Feb 21

3. Status Updates

3. A. main@shambhala-process-team.Groups.io calendar Upcoming Events announcements (email sent on Jan 2) has received great feedback. Do these go out regularly? By who?

B. Brief discussion on All-PT call last Saturday, January 23
Catherine’s comments about format, writing a report to the PT,
and using this format in Europe to break isolation.
What stood out from this meeting
How this conversation connected land centers and is primary function of PT; KCL about programs with and without SMR; SMC External marketing; limited communication infrastructure in Shambhala

C. Any Follow up on the PT January Communication to the
Community (Jan 15)? People volunteered for PT WGs.
4. PT membership: Adding PT membership / clarification of membership / leaving members
Review proposal to define term of service, commitment, and process to add or remove PT members – review google doc
This was talked about in CB in December but not completed, and was the theme topic for the All-PT call on September 28
Note: CE define main function of PT as communications and bridging communications.
Two other roles associated with PT: Advisers, and task support can be added at the discretion of WG as needed
Need clear primary role for full PT member – has global vision
Revisit priorities of PT – independent of Bd, Potrang, ad hoc representatives of community body. Propose bigger group to work on PT membership and purpose. Will address this again at next meeting.
Body Break
5. Evaluation of the CB – Role Appreciation & Evaluation.
Next steps get PT feedback on questions; put out to the PT and get feedback; begin to review feedback at next CB meeting
6. Community Engagement – update on CE conversations
Conversations begin next week; have 31 facilitators, mentored by Susan Skjei and Phil Cass once a month.
Will pilot GMS conversation next week.
Add CE to Feb Communication to the Community

Discussions on Governance conversations – suggest reaching out to Centers and Groups
Currently working with two realms of conversation about governance: a) SGS and Center leaders, very practical conversations for center survival, defining rights and responsibilities of Sh centers b) Community wide CE conversations on participatory governance (congresses, decision making, etc)
For second realm, bring inactive governance people, and inactive center and groups WG to help with that conversation; note that Centers and Group has no one who is active. KM suggested a few people from GMS expand out to other people.
7. Review backlog items on Trello – add again next week
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Action Items

 

Date	Due Date	Lead	Action Item Details
1/26		SSF/KM	Will review calendars – main and CB sections on Groups.io for accuracy of automatic messages
1/26		CE	Write report on All-PT call 1/23 for all of PT; few PT members attended. Are these meetings useful?
1/26		SSF	Will work on PT membership doc and review in next CB meeting
1/26		JB/KM	Add CE to Feb Communication to the Community