Coordinating Body Meeting Minutes of 2020.11.12

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2020.11.12

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  

Roles – Facilitator : CE Minutes : NW  Speakers List : [name] Time Keeper : JB Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB)

Open conversation 11-14 at 3 PM Eastern with KM, NW, JB will be present. WGs invited to share updates at beginning of call.

All-PT call 11-28 at 3 PM Eastern. WGs invited to share updates at beginning of call.

3. Status Updates

3.A. Completed Action Item Evaluations

3.B. Action Item Status Updates

Open conversation 2020-11-14, who?

JF, CE – Plan for Forgiveness & Reconciliation Pilot gathering on Nov 15th. Communication ongoing with scheduled participants.

SSF, JB – Membership All-PT Call Feedback Need to review the recording of the September call. Will create a transcript, extract meaningful nuggets. Need help to look at file and form, to consolidate and summarize for PT, and pull out actions items. JB will attempt using new transcript software. IT and NW to help.
gform
Transcript (will be in Recordings folder)
Summary Document

KM – CB selection announcement (move to next time)

JB – CE TF Update. Fred Meyer and Janet B. presenting via SO on Nov 15th. Anticipating trial CE conversations in near future.

JB – Survey Part IV goes live on Nov 13th. Sent to PT first, then community.

CE – Inclusivity grant update (N/A)

KM, JF – Centers and Groups update. Consensus to continue with regular meetings. “Western” US meeting went well. Chain of communications within Shambhala erratic – a theme. Request from JB from participants not to have call scheduled late on a Friday.
4. Proposal for a European mandala gathering

Complex communications among European centers as well as with Shambhala Europe make this a challenge. Noted that recent experience with North American centers engaging in horizontal communication with SGS and Centers & Groups WG has been helpful for NA. Question posed: Could this be effort be part of Center & Group WG rather than CB?
Body Break
5. Brainstorming CB Evaluation Measures
Catherine and Janet have produced a draft report to be sent by Janet CB Report

Are we ready to share a draft with the PT? May need some refinement to make it more visually accessible to PT. (SSF)
Suggestion: release in several parts? Or summarize 6 months of activity month by month. Who is audience?
Could we have a quantified of our progress?
Missing Governance Models input.
Suggestion: Share a summary with PT with link to full doc on PT website. (SSF)

How it will link into November All-PT Themed Call (2020.11.28)
Report of status. Call could be evaluation of report as well progress of PT in general. To be continued next week.
6. PT web page. Fred M is updating with CE information.
7. New and Recent PT Members. No action this week.
Needed steps: Which WG do potential members want to join? Review PT job description and commitments. Explain interview process, Revisit next week.
Flex Time
– A Time for Empathetic Conversations ? (N/A)
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
B. Closing Touch-In
C. Dedication of Merit
D. Bow

Action Items

 

Date Due Date Lead Action Item Details
2020.11.12 JF Decide on regular time for Centers and Groups
2020.11.12 SSF, IT, NW Summarize PT Membership Feedback (All-PT Call 2020.09.26)

2020.11.12 SSF, IT Share a Summary of CB Report – 2020.11 with PT with link to full doc on PT website. (SSF)

Coordinating Boddy Meeting Minutes of 2020.11.05

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2020.11.05

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser  Absent :  Shel Sampa Fisher

Roles  Facilitator : CE Minutes : JB   Speakers List : [name]  Time Keeper : NW Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB) – open office hours 11-14 3 PM Eastern, all-PT call 11-28 3 PM Eastern
3. Status Updates

3.A. Completed Action Item Evaluations

3.B. Action Item Status Updates

CE-JF-SSF – CB Nominee update
Welcome and thanks to Ivan Troescher taking the Governance seat
JF-KM – Centre Zoom gathering
Oct 30 had 12 attendees, open conversation. Another one scheduled for Nov 6th. Need monthly schedule. Whether to offer in Europe?.
JF-CE — Plan for Forgiveness gathering
18 people invited to process-pilot format is being planned — connect deeply. Outcome will emerge.
SSF – Membership All-PT Call Feedback Need to review the recording of the September call, Will create a transcript, extract meaningful nuggets.
JB – minutes from 10-25 all-PT meeting
Not ready, but when they are, the link to the notes can be sent to our list of centre and group leaders.
JB – CE TF Update
Board supportive, information to the community will be posted on the PT website
CE – Inclusivity grant update
Idea of PT meeting with the inclusivity grant recipients is supported by SGS — only 3 grants have been approved so far.
4. Goodbye and Welcome Members
Announce Ivan taking a seat on the CB, welcome Barbara to Finance and Legal
Body Break
5. Brainstorming CB Evaluation Measures Proposed Evaluation indicators 2020.11.05

6. PT web page — need a segment that hosts the community conversation initiative. Includes harvest that people can post to. – possibly rearrange pages
7. Ideas for November All-PT Themed Call (2020.10.25)
Have the meeting be a chance for each WG to update on what they are doing. Acknowledge this has been hard to do. Maybe turn the documentation of that meeting into a living document to keep people updated on activities?
Flex Time
– A Time for Empathetic Conversations ?
10. Debrief and Closing
10.A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
10.B. Closing Touch-In
10.C. Dedication of Merit
10.D. Bow

Action Items

 

Date Due Date Lead Action Item Details
11.05.2020 11.12.2020 CE/IT THoughts about how-whether to extend the Centres and Groups open zoomt o European sangha
11.05.2020 11.12.2020 CE/JB Draft CB evaluation report
11.05.2020 11.12.2020 KM Report Centre and Groups zoom to Melanie
11.05.2020 JB, SSF Revision of PT web page to host CE and SoS on top
11.05.2020 KM Invitation to Working Groups to report activities at the November all-PT meeting

Coordinating Body Meeting Minutes – Oct 29, 2020

Shambhala Process Team – Coordinating Body Minutes  Meeting of 2020.10.29

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Shel Sampa Fisher  Absent :  Kristine McCutcheon, Nora Wiser

Roles  Facilitator : JB Minutes : JB   Speakers List : [name]  Time Keeper : NW Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB)
3. Status Updates

3.A. Completed Action Item Evaluations

3.B. Action Item Status Updates
SSF – Membership All-PT Call Feedback Need to review the recording of the September call, Will create a transcript, extract meaningful nuggets.

JB – CE TF Update View: each person transforms from separateness to integration.

JF Update on new F&L WG — Barbara Wolkowitz and Jon Barbieri will meet and get going.
4. Nomination Process for CB Vacancy
– Extended Status Update
– Including people besides those serving on the CB to help with the final nominees interviews, should these be required. Done, waiting for confirmation of attendance. Interviews are 10-30-20.
5. Brainstorming CB Evaluation Measures
– Are we ready to share a draft with the PT ?
How to scale up to a larger group of active people – how to keep small groups of people connected to each other. Collaborative – clear delegation and linking through communication.

Early, but having indicators will be confidence building. Mix counts and evaluations. Identify dimensions of good functioning and what the measures would look like. Dimensions of PT functioning and CB functioning. This is a coordinating mechanism.
Body Break
6. Forgiveness and Reconciliation – A Proposal
Extended Status Update—- tension around staying/escaping.
7. Discuss format of Center and Group zoom agenda: What are the challenges you are facing and what support could we offer each other? What is inspiring? Safe space, cradle of loving kindness

8. Review of the October All-PT Themed Call (2020.10.25): Success that the Board,PT and SGS together – felt complete like we were all on the same page, open and sharing. Bottom up emphasis, not waiting for the Board to do everything, but they want to listen,Circulation of communication

9. Inclusivity Support Team Update
– Grant-recipients outreach effort

Idea shared with Tara, she is supportive
Flex Time
– A Time for Empathetic Conversations ?
10. Debrief and Closing
10.A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
10.B. Closing Touch-In
10.C. Dedication of Merit
10.D. Bow

 

Action Items

 

Date Due Date Lead Action Item Details
10-29-20 11-4-20 JF-CE Confirm attendance for forgiveness gathering, plan the 11-15 gathering
10-29-20 11-4-20 SSF-JB Turn the evaluation brainstorm document into a set of indicatorsJB
10-29-20 11-4-20 JB Post minutes from 10-25 All-PT meeting

Thank you to members leaving the Process Team

The Coordinating Body would like to thank the following members for their activity on the PT and service to the community.  For the past two years these people have been active in their own locals and when they could added to the PT discussion.   We wish them all the best in their further activities.   

Jan Lamoc, Diane Whitcomb, Michael Carpenter, Fred Van Welsan, Ellen Napodano

Fred worked on Ulab and moved that forward.  Jan added stability and insight to the Governance discussions.  Micheal helped with the Journey document put together of the Process Teams work.  We would like to also thank Diane Whitcomb for her work on the Code of Conduct, the Protection working group, the Governance Working Group and the Coordinating Body and moved conversations forward artfully.  It was wonderful to work with all of them.   

Thank you for your service,    

Coordinating Body Meeting Notes – October 15, 2020

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2020.10.15

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Shel Sampa Fisher        Absent :  Nora Wiser

Roles  Facilitator : JB Minutes : CE   Speakers List : [name]   Time Keeper : KM Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Agenda of Current Meeting
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (All PT 10-25)
Kristine in retreat, Nora and Catherine not available
Let’s do it at 15.00 ET for Susie
3. Status Updates

3.A. Completed Action Item Evaluations

3.B. Action Item Status Updates
All – Updating Times for All-PT Calls (Open & Themed) to be more accessible for New Zealand, Europe.
KM – Comms – Gratitude toward those recently stepping down
KM – Working with PT members who are not in a Working Group
Report on Open conversation meeting on 10-11
Report on the Board Webinar on 10-11
JF, KM – Open Video Call for group and centers planned in November ( two times for West coast and East coast)

SSF – Brainstorming CB Evaluation Measures
Please read
SSF – Finance & Legal Renewal
To be decided very soon: 3 candidates are lined up
SSF – Nomination Process for CB Vacancy
Starting today
SSF – Membership All-PT Call Feedback
To be followed
4. Healing and Reconciliation: a CEI project – A Proposal
Reference : Talk by William Ury – The Third Side
First: assemble a task-force to brainstorm what questions would be relevant ( with PT and non PT members)
Need to be clear about the role / responsibility of the Listening Group /
Time frame: run a first session mid november

6. Planning October All-PT Themed Call (2020.10.25)
Working Theme : Results of the SGS Centre & Groups Survey

Backup Plan : Relationship between PT & SGS & Board
Or : Serving on the PT and new people

5. Next Communication

On how and why to become member of the PTon a long view approach
To be discussed next week, after Membership All-PT Harvesting has been provided to PT.
7. Inclusiveness Support Team Update
Two threads can be constructed around this principle and issue
1- follow up on the projects that have been submitted and accepted by the Board on diversity and inclusivity. Possibly help the people who will carry on the projects to communicate to the whole sangha
2-Inclusivity in terms of empowering people
To be continued

FYI –
Inclusivity – emphasis on a policy of not excluding
Inclusiveness – a quality of trying to include many different types of people and treat everyone fairly and equitably
Flex Time
– PT Support to Centres ?
– A Time for Empathetic Conversations ?
8. Debrief and Closing
8.A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
8.B. Closing Touch-In
8.C. Dedication of Merit
8.D. Bow

 

 

Due Date Lead Action Item Details
18-10 KM Thank you note for people who have left the PT
KM Advertise Video Call for groups and centers in Nov
KM Post sense of shambhala part 4 when ready
KM Post approved minutes on web page
KM SSF Update and post dates going forward for all pt and open conversation calls
10-15 SSF Send an invitation to the three candidates for Finance and Legal working group for a group interview
10-15 SSF To launch the process of nomination of a new CB member

Coordinating Body Meeting Minutes – Oct 08, 2020

Shambhala Process Team – Coordinating Body Minutes  Meeting of 2020.10.08

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  

Roles  Facilitator : CE Minutes : JB Speakers List : [name]  Time Keeper : NW Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting and 2020.09.17
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB)
3. Status Updates

3.A. Completed Action Item Evaluations

3.B. Action Item Status Updates
KM – Comms – Gratitude toward those recently stepping down
KM – Working with PT members who are not in a Working Group
Going one by one and reaching out to see if the person wants to join a meeting.
KM – Draft to be read – next External Communication
Content will relate to recruiting new PT members.
JF – Forgiveness & Acceptance as a theme for a Community Engagement Activity
In discussion
SSF – Brainstorming CB evaluation measures
A document exists that people can add to.
SSF – Adding a Wiki capability to PT website, initially for CEI use
Reorganize a link on the PT web site that will allow people to find folders.
SSF – Finance & Legal Renewal
Will follow up this weekend
SSF – Share with PT harvest from August All-PT :: Membership

SSF – Scheduling Roles for Future Meetings
done
SSF – Membership All-PT Call Feedback
Will follow up this weekend – need to organize and feed back to the PT
4. Touch in on next Open Conversation (2020.10.11)
– Who will host ? Kristine will host, other CB members will be on the Board update call
– Could we start with 5 minutes per WG to share where they are at ? Inclusivity activities moved to CE Task Force
5. Nomination Process for CB Vacancy
Roll out the original TFF process to the PT, communication out by Monday. Open solicitation. Since this is a Governance representative, eligible people should be currently affiliated with Governance.
6. Planning October All-PT Themed Call (2020.10.25)
Working Theme : Relationship between PT & SGS (and Board ?)
Can we invite a member of SGS (and Board ?)
Verify and update or confirm originally planned time of call.
Focus on — results of the Center and Group survey — what is happening in the centers? — invite Melanie Klein and whoever from the Board would be appropriate. This fits with the PT role of connecting the entities through feedback.
7. Discussion re. inviting and training new PT members (i.e. Finance & Legal)
Condense and update the material from the TFF on belonging to the PT. expectations, operating instructions. One-on-one prep. People will be invited for specific tasks/work groups. This will need to be crafted and the right people invited. Include the results on the survey from the 9-26 meeting. How do we talk about PT membership – not a club but an invitation for service, a fluid enterprise with a time frame. And an interactive experience.
PT as a verb, it means we agreed to do this. Re-look at the TFF material from this perspective?
The PT Working Groups should have updated descriptions on the PT web site, so people will know what we are doing. What are the unmet needs going forward? Responsibility – the ability to respond.
Flex Time
– PT Support to Centres ?
– A Time for Empathetic Conversations ?
Could we invite Centers and Groups to an open call where they articulate what they need and where they are? Organize by time zones? Select dates in November. What are you concerned about, where do you need support, help C&G’s connect to each other. PT as “switchboard operator”
8. Debrief and Closing
8.A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
8.B. Closing Touch-In
8.C. Dedication of Merit
8.D. Bow

 

Decisions Made

 

Date Review Date Decision Details
10.08.20 10.15.20 The Board and SGS will be invited to October 25th All-PT meeting to discuss the Center Survey and status of Centers

 

Action Items

 

Date Due Date Lead Action Item Details
10.08.20 10.15.20 CE Change in the CB structure — no Inclusivity resource group, inactive Centers and Groups
10.08.20 10.12.20 SSF Nomination request out to the PT. Does not need CB approval, but get 24 hour time period for CB comments.
10.08.20 10.15.20 KM For October 25th All-PT meeting

  1. Invite Melanie and Susan Ryan to the Oct 25th All-PT meeting
  2. Save the Date to the PT for this meeting with the theme
10.08.20 10.15.20 CE

KM

SSF

Identify what enterprises will need new WG’s to serve by Process Teaming.  For example, financial structures, Centers & Groups
10.08.20 10.15.20 JF

KM

Plan the open Center zooms for November by time zones – articulate topics.

Coordinating BodyMeeting Minutes – October 01, 2020

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2020.10.01

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  

Roles  Facilitator : KM, SSF Minutes : SSF Speakers List : [name]  Time Keeper : SSF Well-Being : [name] Call Host : JF

 

Item
1. Meditation
2. Opening
2.A. Opening Touch-In
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last 2 Meetings
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB)
Oct 11 13:00 ET open conversation will be replaced by Board Invitation to an update for leaders, janet will forward the invitation to K for announcement
13:00 Eastern Time – Oct 25th All PT
3. Status Updates

3.A. Completed Action Item Evaluations
SSF – Add Agenda for Next Meeting page to PT web site
KM – Security on/of Shambhala Network (was there something to follow up ?)
KM – Regular Agenda Item – Brief from Groups (does this need a follow-up ? PT groups ? external to PT groups ?)
KM – List of Inactive PT Members (web site needs update ?)
KM – List of Active PT Members (web site needs update ?)
KM – PT Membership Status, record of

3.B. Action Item Status Updates
KM – Working with PT members who are not in a Working Group
KM, NW – Shambhala Times Article
The Process Team (Coordinating Body and WGs) launches a Community Engagement Initiative
The article will be posted on the Shambhala Times in the coming weeks. It will be posted in the PT website 3 days before the publication so PT members know they can respond or comment..

KM – Draft to be read – next External Communication
– Next meeting

JF – Forgiveness & Acceptance as a theme for a Community Engagement Activity
There has been a lot of emails on the subject. We could compile some of the questions – a summary of the inputs – that have arisen and see if we can build up a CE conversation.

SSF – Brainstorming CB evaluation measures
Can we summarize our activities on an evaluation doc?
The point of the evaluation is for the PT to evaluate the CB activities and priorities. And stop the feeling of separation between the CB and the PT.
CB Appreciation & Evaluation Planning Document

SSF – Adding a Wiki capability to PT website, initially for CEI use
:
SSF – Finance & Legal Renewal: conversations with 2 possible candidates, on going
KM – Callout for new members for Finance & Legal (responses ?)
KM – Social Meditation within the PT ? – completed
JB – Share with PT harvest from August All-PT :: PT Next Steps
SSF – Share with PT harvest from September All-PT :: Membership

SSF – Scheduling roles for future meetings : to be done for next week

JB – CE Update
Potential Board interest in adopting PT CE Framework
RUoP accepted PT CE to facilitate an upcoming conversation

KM – Centres & Groups Surveys
Openness from SGS to work more closely with PT :
Board as visioning
SGS as actualizing
PT as feedback loop

4. CB Vacancy – Governance Nominee
A formal goodbye – KM
Nomination Process – decision – reuse TT nomination process SSF, JF

5. Debrief on September All-PT Call :: Membership (2020.09.26)
Asynchronous feedback form created, cutoff 2020.10.07.

6. Initial Planning / Brainstorm on October 25 All-PT Call :: ? (2020.10.25) – Membership Proposal ? A topic outside PT : e.g.
– SGS Centre Survey
– Sakyong Teaching
– Community Engagement Plan
– Relationship between PT & SGS (and Board ?) and invite a member of SGS (and Board ?).
Notes :
* Check with Susie re. her availability
* There is a Mahayana call that day from 13:00 to 14:30 ET.
7. Touch in on next Open Conversation (2020.10.11)
– Who will host ? (KM on retreat)
– Could we start with 5 minutes per WG to share where they are at ?
– This next date & time conflicts with a Board Open Call :
– – Can we invite the whole PT to the Board conversation ?
8. Updates from Working Groups
Flex Time
Discussion re. inviting and training new PT members (i.e. Finance & Legal)

9. Debrief and Closing
9.A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
9.B. Closing Touch-In
9.C. Dedication of Merit
9.D. Bow

Decisions Made

 

Date Review Date Decision Details
2020.10.01 Shambhala Times article cleared to be sent for publication next week.

 

Action Items

 

Date Due Date Lead Action Item Details
2020.10.01 JB Confirm whether all PT members can attend Board Open Call.
2020.10.01 KM Prepare draft of ‘goodbye’ for PT members and evaluate where it is to be posted
2020.10.01 KM Post shambhala times article – for transparency on groups IO for all of the PT.  
2020.10.01 SF Scheduling roles for future meetings : to be done fo

 next week

2020.10.? SF Nomination for open CB seat

 

Process Team, Year Two – In Progress (September) – A Short Version

Spring 2020 – Spring 2021

In May 2020, a new Coordinating Body was established to succeed the initial Steering Committee.  The idea for moving to a ‘Coordinating Body’ was to emphasize the need for  ‘platform’ to better integrate and support the work of the Process Team, and to link emerging community initiatives with the Pillars of Shambhala, and with the Shambhala Board.

The Coordinating Body adheres to the Code of Conduct and its Principles.  The Coordinating Body aspires to be an example for practising these Principles, to restore and sustain trust through principles of care, accountability, transparency and inclusivity.

The Coordinating Body is NOT a representational body for the Process Team.

The six members of the CB are: Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher.. Like the rest of the Process Team they are volunteers from all across the mandala who have committed to serve for a year to :

design, recommend, and facilitate processes by which the community can heal from past harm, re-envision itself, and foster a safe, inclusive, and participatory culture and governance structure.

Steps taken to date this year include :

  • July 2020, the results of the first 3 of 4 portions of the Sense of Shambhala Survey were formally released July 2020.  The goal of this community-wide survey effort was to describe where we are right now as a Shambhala community through listening deeply to all segments of Shambhala, mapping the ground and understand how experiences and issues in Shambhala are understood by those who took the time and had the interest to respond.  More than 3000 people participated in this survey.
  • August 2020, the Board released the proposed Code of Conduct policies to the community for feedback.  A series of Community Engagement activities being planned for this, being led by both the Process Team and by certain Centres in Europe.
  • August 2020, the Process Team launches a Community Engagement Initiative, see below.

Process Team, Year One – A Short Version

Winter 2018 – Spring 2019

Initially, a Steering Committee was appointed by the Transition Task Force to harness the energy of the volunteers and provide ways to integrate their work in various Working Groups:  Healing Learning & Protection, Path Teachings & Practice, Community Building, Governance, Finance & Legal, Governance Models.

For better and for worse, the PT was given a blank slate with respect to self-organising in order to ensure that it would be perceived as being at arm’s length from the Interim Board and from any former hierarchy.  This gave rise to a very intense, internal experiment of searching for self-organizing means and tools.  Consequently, the Year-One PT’s ability to reach out to the community was limited.

Nevertheless, there were a number steps taken:

  • In Sept. 2019, the Steering Committee introduced MIT’s Theory U framework for conscious change, via U.Lab, and promoted it to the whole community to provide tools and pathways to work on a large scale with intentions and shared understandings.  The U.Lab programs have an audience of more than 10 000 people around the world, and are based on values similar to those of Shambhala.  About 400 people in the Shambhala community participated in 2019’s U.Lab 1 and 2 programs, formed groups, and have appreciated the widening of scope that these U.Lab spaces have provided.  Although these U.Lab groups evolved from the PT, they now have a separate existence from the PT and have a hub led by a committed group of people working on Shambhala projects, and dedicated to gathering the energy generated by this initiative.
  • In December 2019, the Code of Conduct Task Force’s draft for a new Shambhala Code of Conduct was approved by the board.  Starting with a view of acknowledging that abuses and lack of transparency have occurred in our community, and that trust has been broken, the Code of Conduct seeks to answer the questions :
    * What is the path one has to come back from being harmed or harming others ?
    * How can I become a more responsible engaged and awake member of the world.
  • Some Working Groups created fruitful connections with the Shambhala Board – namely the Survey Working Group, the Code of Conduct Working Group, and the Governance Models Subgroup.  These groups have been able to add expertise and community connections to on-going Board activities.
  • Other Working Groups are ongoing in their efforts to integrate with existing Shambhala structures.
  • By February 2020, the Charter Working Group had successfully led the PT to its first Charter document, including Vision and Mission statements adopted by the PT, and Aims from each of the active Working Groups.

Origins of the Process Team – A Short Version

What is the Process Team ?

The Process Team is a group of volunteers that was originally gathered by the Transition Task Force at the end of 2018.  Its members are a diverse group of people from the international sangha, from all dharmic streams held by the community, and from many backgrounds, including  people from North America, Europe, and New Zealand.

The Process Team is a Shambhala body independent from the Board, the Shambhala Global Services, and the Sakyong, and has its own mandate.

The Process Team’s original job description was – To consult with the entire Shambhala community and propose how Shambhala can restructure itself and its leadership.

The Transition Task Force recommended that the Process Team – engage the community in a process that results in community healing, culture change, and a governance structure relevant for Shambhala in these times and for the future.

The PT was further charged with the task of – creating a path to freshness, trust and transparency for Shambhala as a worldwide organization.

By the end of its first year, the Process Team formulated its Mission Statement as – To facilitate a community-wide process that engages the Sangha through dialogue while honouring the fundamental nature of basic goodness and abiding in accord with the Dharma, thereby identifying a path forward for the community that nurtures healing and learning, and respects diversity, inclusion, and cultural differences.