Coordinating Body Minutes – Dec 08, 2020

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2020.12.08

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  Ivan Tröscher

Roles  Facilitator : NW Minutes : SSF  Speakers List : [name]  Time Keeper : JF Call Host : JF Well-Being : [name]

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of last meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting – 2020.12.15
2.G. Confirm Call Connection Info for Next Meeting – same
2.H. Upcoming Events (dates related to PT or CB)
– All-PT Open Conversation 2020.12.13 at 2 PM Eastern
3. Status Updates

12-13 Cocktail Party details: Invitation? Host?
CE, KM, SSF will be present
Start with full group, then multiple breakout rooms to meet one another.
Maybe have conversation starters.
Non-Business Conversation

Post a link to the approved minutes to the Groups IO regularly – It would be great if in that thread there was a bit of a narrative or summary of the topics discussed.

Set up and ensure a monthly spot in the Shambhala SGS communication stream for ‘PT’ information to the community at large.
KM has been making progress on setting this up with Ashley Dinges.
We will need to plan for lead-time for translations.

CB-PT zoom room acquired?

Start thinking about theme for All-PT Call on Jan 23rd. Will we invite reports from WGs and Initiatives as in November?
– Updates from WG
– Invite Centres & Groups TF to this meeting to hear from them.

CE TF to meet with Mimi V. tomorrow re. What it would take to host planned CE conversations on Shambhala Online.

4. Discussion on Serving on the PT

Designing the process for expanding, inviting, and training new PT members

Review: Nobody outside the PT knows we exist. How to remedy?

PT membership status: Boundary issue. When are you part of PT and no longer a part?

New PT members: WGs extend invitations to others to join when needs are identified, or….?

Communication: within PT/ with community? Outline minutes? How that works?.

Creating less than full “serving on the PT” roles, e.g. “Community Participant”, for those serving only a specific activity, or an Advisor.
Body Break
Continue Discussion of PT Membership

Intention to be able to formalize people’s departures, and welcoming new people, by Shambhala Day 2021.02.12.
Communication to Community in January

Dates : January 10-15
Translation to start no later than : 7 days before.
Will include summaries of items with links to greater details.
Topics :
– Interesting numbers about Shambhala + links to Survey Reports
– Code of Conduct Rolling Out
– Community Engagement & mention of GMS

February Communication
– Reserved for CEI communication
– February 17
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

 

Date Review Date Decision Details
2020.12.08 2020.02 public communication will be reserved for CEI
Desired date is 2020.02.17.
2020.12.08 2020.01 public communication to go out on 2020.01.13
Finished comms to go to translation by 2020.01.03.

 

Action Items

 

Date Due Date Lead Action Item Details
2020.12.08 KM Post a link to the minutes to the Groups IO regularly
2020.12.08 SSF Consolidate KM & SSF documentation on how we serve on the PT

Coordinating Body Meeting Minutes – Nov 24, 2020

Shambhala Process Team – Coordinating Body
Minutes
Meeting of 2020.11.24

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher
Absent :

Roles
Facilitator : CE
Minutes : NW
Speakers List : –
 
Time Keeper : JB
Call Host : JF
Well Being : –

Items

1. Meditation

2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting. Approved.
2.D. Approval of Agenda of Current Meeting. Approved
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB)
– All-PT Themed Call 11-28 at 3 PM Eastern

3. Status Updates

3.A. Completed Action Item Evaluations

  • E-Mail to Centers and Groups to ask for Volunteers

3.B. Action Item Status Updates

  • (SSF, JB) – Membership/Serving on the PT All-PT Call Feedback
    Need to review the recording of the September call. Transcript provided. Need to extract meaningful nuggets. No action to date.
  • (JB) – CE TF Update on the Timetable
    Themes for upcoming events: “Belonging to Shambhala” and “How to have Difficult Conversations” are some themes to explore through Shambhala Day.
    Also, other PT WGs want to initiate conversations (GMS, Code of Conduct). Input on conversations to be captured.
    Can we be more concrete with the timetable, or put together a sequence of events? We are developing a page on website listing names of facilitators and participants. Link here. This is one way the PT is reaching out.
    Upcoming conversations will be “practice” for extending CEI beyond PT WGs to the wider community. What format should follow-up take? Conversations to be linear or concurrent? What does the CB intend to do with feedback? Can we map that out?
  • (CE) – European mandala
    CE, IT to meet with each other and other European representatives to identity issues and/or communication opportunities. Include European contacts in Center and Groups mailings as there’s growing interest in communicating.
  • (JF) – Reconciliation Conversations — What is SGS doing?
    Please note differentiation between Code of Conduct (baseline for what is misconduct) and Care and Conduct (a restorative project).

Body Break

4. Prep for 2020.11.27 All PT Meeting – JB to facilitate. Link to agenda

Link to CB Report

Plan to collect from call, a list of everything going on.

5. Designing the process for expanding, inviting, and training new PT members. Tabled.

6. An All-PT cocktail party for Dec.
Tabled.

7. PT Website to move within Shambhala Namespace ?
Tabled.

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

 

Decisions Made

Date Review Date Decision Details
11.24.2020 agenda for all PT meeting (November 28, 2020)  Record (JB), transcribe and send summary to PT or website.

 

Action Items

Date Due Date Lead Action Item Details
11.24.20 SSF, NW, IT Membership All-PT Call Feedback   Need to review the recording of the September call.  Transcript provided.  Need to extract meaningful nuggets.  No action to date.
11/24/20 IT, JB, JF Need list of current things going on (with links) that we need to coordinate with. This is intended theme of 11.28 All-PT meeting.

Coordinating Body Meeting Notes – Nov 19, 2020

Shambhala Process Team – Coordinating Body  Minutes Meeting of 2020.11.19

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  Ivan Tröscher

Roles  Facilitator : CE Minutes : NW  Speakers List : [name]  Time Keeper : JB Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting. Approved.
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting. Short meeting on US Thanksgiving for those who an attend
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB) – all-PT call 11-28 at 3 PM Eastern
3. Status Updates

3.A. Completed Action Item Evaluations

NW – Open conversation 2020-11-14. NW reported on meeting with 6 participants. Perhaps need to consider different format.

JF, CE – Plan for Forgiveness & Reconciliation. Gathering. 3-hr gathering was fruitful. Sincere, deeply personal, respectful. Good format for difficult conversations. Notes to be shared with CEI task force as CEI format was used (as a prototype. Should CEI form a forgiveness conversation?) Action? Further conversations may occur. MIght the HOPE group get involved? (One participant shared post-meeting that it was helpful to be so open in sharing).

JB – Shambhala Online presentation of CE I. Participants seemed to enjoy conversations. A longing to connect in difficult conversations was expressed, i.e.being with each other without an agenda.

3.B. Action Item Status Updates

SSF, JB – Membership All-PT Call Feedback Need to review the recording of the September call. Will create a transcript, extract meaningful nuggets. See link in transparency recordings.

KM – CB selection announcement re IT completed.

JB – CE TF Update. Themes are being discussed.

SS – GMS will be sending invitations for conversation.

KM, JF – Centres and groups. Past two meetings well attended. Four zoom meetings are booked in the next two weeks; looking for a conversation host. Noc 20 meeting postponed.

CE – European mandala. CE and IT wrote letter re European involvement and received feedback from Peter Nowak, Mary F, and Joanna Francis. Any action on hold for now.
4- CB Report
– Are we ready to share a draft with the PT? Yes, ready to go.

How it will link into November All-PT Themed Call (2020.11.28)
See Item 5.
Body Break
5. Prep for All PT meeting .
WG updates: Ask specific people in WGs to give summary report at All-PT meeting: PTP (Nora), CEI TF (Fred), GMS (Ivan & SSF), DM (Janet) , CoC/Healing & Learning(Jan Frans?), F&L (Jon & Barbara);
Ask WGs: “What do they need?
CB report reactions
How should CB evaluate itself?

6. Membership reflection.
How to invite new members into PT for needs of WGs, o5 should we invite associates on a per project basis?
Can we repeat process used for F&L?
Need a summary of process.
We know we need people for Communications.
How might we recruit those skilled in communications to help develop strategy — a per project effort.

7. Open –
Is there a more convenient meeting time? Let’s try Tuesdays at the same time (11am – 1 pm eastern) for the remaining weeks in 2020. All present agreed.

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
B. Closing Touch-In
C. Dedication of Merit
D. Bow

Decisions Made

 

Date Review Date Decision Details
20.11.19 20.12.29 New CB weekly meeting time:  Tuesdays at the same time (11am – 1 pm eastern) for the remaining weeks in 2020.  All present agreed.

 

Action Items

 

Date Due Date Lead Action Item Details
20.11.19 20.11.19 JF Make SSF a  standing alternative host.
20.11.19 tbd JF Share notes from Forgiveness… with CEI task force
20.11.19 tbd IT, NW, CE All PT September call updates still needed.
20.11.19 20.11.19 KM Postpone Centre & Groups on 11.20 and invite interested participants to help organize meeting.
20.11.19 tbd KM Process for recruiting new PT members, or a task force participant, as needed.  How to invite, how to interview, accept, oath in?  How to orient?
2020.11.19 2020.11.19 KM, SSF Send CB Report Summary message to PT
20.11.19 20.11.19 JF, SSF, JB All PT meeting invitations:  JF to email Jan Frans; SSF to email F&L reps; JB to email Fred Meyer.
20.11.19 20.24.19 CE Add PT website to next week’s agenda

 

Coordinating Body Meeting Minutes – Oct 29, 2020

Shambhala Process Team – Coordinating Body Minutes  Meeting of 2020.10.29

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Shel Sampa Fisher  Absent :  Kristine McCutcheon, Nora Wiser

Roles  Facilitator : JB Minutes : JB   Speakers List : [name]  Time Keeper : NW Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB)
3. Status Updates

3.A. Completed Action Item Evaluations

3.B. Action Item Status Updates
SSF – Membership All-PT Call Feedback Need to review the recording of the September call, Will create a transcript, extract meaningful nuggets.

JB – CE TF Update View: each person transforms from separateness to integration.

JF Update on new F&L WG — Barbara Wolkowitz and Jon Barbieri will meet and get going.
4. Nomination Process for CB Vacancy
– Extended Status Update
– Including people besides those serving on the CB to help with the final nominees interviews, should these be required. Done, waiting for confirmation of attendance. Interviews are 10-30-20.
5. Brainstorming CB Evaluation Measures
– Are we ready to share a draft with the PT ?
How to scale up to a larger group of active people – how to keep small groups of people connected to each other. Collaborative – clear delegation and linking through communication.

Early, but having indicators will be confidence building. Mix counts and evaluations. Identify dimensions of good functioning and what the measures would look like. Dimensions of PT functioning and CB functioning. This is a coordinating mechanism.
Body Break
6. Forgiveness and Reconciliation – A Proposal
Extended Status Update—- tension around staying/escaping.
7. Discuss format of Center and Group zoom agenda: What are the challenges you are facing and what support could we offer each other? What is inspiring? Safe space, cradle of loving kindness

8. Review of the October All-PT Themed Call (2020.10.25): Success that the Board,PT and SGS together – felt complete like we were all on the same page, open and sharing. Bottom up emphasis, not waiting for the Board to do everything, but they want to listen,Circulation of communication

9. Inclusivity Support Team Update
– Grant-recipients outreach effort

Idea shared with Tara, she is supportive
Flex Time
– A Time for Empathetic Conversations ?
10. Debrief and Closing
10.A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
10.B. Closing Touch-In
10.C. Dedication of Merit
10.D. Bow

 

Action Items

 

Date Due Date Lead Action Item Details
10-29-20 11-4-20 JF-CE Confirm attendance for forgiveness gathering, plan the 11-15 gathering
10-29-20 11-4-20 SSF-JB Turn the evaluation brainstorm document into a set of indicatorsJB
10-29-20 11-4-20 JB Post minutes from 10-25 All-PT meeting

Coordinating Body Meeting Notes – Nov 12, 2020

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2020.11.12

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  

Roles – Facilitator : CE Minutes : NW  Speakers List : [name] Time Keeper : JB Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB)

Open conversation 11-14 at 3 PM Eastern with KM, NW, JB will be present. WGs invited to share updates at beginning of call.

All-PT call 11-28 at 3 PM Eastern. WGs invited to share updates at beginning of call.

3. Status Updates

3.A. Completed Action Item Evaluations

3.B. Action Item Status Updates

Open conversation 2020-11-14, who?

JF, CE – Plan for Forgiveness & Reconciliation Pilot gathering on Nov 15th. Communication ongoing with scheduled participants.

SSF, JB – Membership All-PT Call Feedback Need to review the recording of the September call. Will create a transcript, extract meaningful nuggets. Need help to look at file and form, to consolidate and summarize for PT, and pull out actions items. JB will attempt using new transcript software. IT and NW to help.
gform
Transcript (will be in Recordings folder)
Summary Document

KM – CB selection announcement (move to next time)

JB – CE TF Update. Fred Meyer and Janet B. presenting via SO on Nov 15th. Anticipating trial CE conversations in near future.

JB – Survey Part IV goes live on Nov 13th. Sent to PT first, then community.

CE – Inclusivity grant update (N/A)

KM, JF – Centers and Groups update. Consensus to continue with regular meetings. “Western” US meeting went well. Chain of communications within Shambhala erratic – a theme. Request from JB from participants not to have call scheduled late on a Friday.
4. Proposal for a European mandala gathering

Complex communications among European centers as well as with Shambhala Europe make this a challenge. Noted that recent experience with North American centers engaging in horizontal communication with SGS and Centers & Groups WG has been helpful for NA. Question posed: Could this be effort be part of Center & Group WG rather than CB?
Body Break
5. Brainstorming CB Evaluation Measures
Catherine and Janet have produced a draft report to be sent by Janet CB Report

Are we ready to share a draft with the PT? May need some refinement to make it more visually accessible to PT. (SSF)
Suggestion: release in several parts? Or summarize 6 months of activity month by month. Who is audience?
Could we have a quantified of our progress?
Missing Governance Models input.
Suggestion: Share a summary with PT with link to full doc on PT website. (SSF)

How it will link into November All-PT Themed Call (2020.11.28)
Report of status. Call could be evaluation of report as well progress of PT in general. To be continued next week.
6. PT web page. Fred M is updating with CE information.
7. New and Recent PT Members. No action this week.
Needed steps: Which WG do potential members want to join? Review PT job description and commitments. Explain interview process, Revisit next week.
Flex Time
– A Time for Empathetic Conversations ? (N/A)
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
B. Closing Touch-In
C. Dedication of Merit
D. Bow

Action Items

 

Date Due Date Lead Action Item Details
2020.11.12 JF Decide on regular time for Centers and Groups
2020.11.12 SSF, IT, NW Summarize PT Membership Feedback (All-PT Call 2020.09.26)

2020.11.12 SSF, IT Share a Summary of CB Report – 2020.11 with PT with link to full doc on PT website. (SSF)

Welcome

The Coordinating Body would like to welcome a new member. Ivan Troescher of the governance working group is taking the Governance seat. We look forward to working with him to move forward the aims of the process team. A thank you to all who helped with the interview process so that it was a more arms length and inclusive process of selection.

We would also like to welcome Barbara Wolkowitz of Chicago to the finance legal group WG. With the loss of Greg Lubkin that group had no legal support for the legal questions that arise. We Welcome Barbara’s experience and willingness to be involved in the consultation questions from the Board and the community that come to the Process Team.

Appreciating all of the process team in all that you do to deep thinking and connecting.

The Coordinating Body of the process team,
Catherine Eveillard, Jim Fladmark, Kristine McCutcheon, Janet Bronstein, Nora Wiser, Shel Sampa Fisher

Coordinating Body Report – November 2020

June 2020 to November 2020

This report is written for all people serving on the PT, and covers the first 6 months of the Year 2 Coordinating Body’s mandate.  It is a summary of how the CB has been working with the various Aims that had been identified by the Year 2 Transition Team. It is a reflection of our collective mind as CB and PT, and of the way we have connected with the external events in the community to implement these goals. Since our first meeting on May 28, 2020, the context of the CB’s and the PT’s action has evolved in many ways.

Coordinating Body Aims – Spring 2020

  1. To empower groups within the Process Team in their work, and to facilitate the sharing of knowledge between groups.
  2. To facilitate Process Team groups in pursuing fruitful and substantive connections both with Shambhala’s leadership and empowerment structures, and with the Shambhala community as a whole.
  3. To support and facilitate the Process Team in every way possible in its purpose, which is :

To design, recommend, and facilitate processes by which the community can heal from past harm, re-envision itself, and foster a safe, inclusive, and participatory culture and governance structure ;

and its mission, which is :

To facilitate a community-wide process that engages the Sangha through dialogue while honouring the fundamental nature of basic goodness and abiding in accord with the dharma, thereby identifying a path forward for the community that nurtures healing and learning, and respects diversity, inclusion, and cultural differences.

Support and Facilitate the PT Purpose

Healing, re-envisioning, fostering a safe, inclusive, and participatory structure, and facilitating a community-wide processes
Within the PT With Other Shambhala Bodies, Leadership With the Community
Empower groups within the PT and their work and facilitate sharing knowledge Facilitate fruitful and substantive connections with leadership Facilitate fruitful and substantive connections with the community

Accomplishments and On-Going Activities

2 All-PT Meetings per Month. – A themed call

– An open call for sharing ideas

Held 2 CB meetings with Board members. Ongoing communication and growing trust between PT, Board and SGS. Launched the Community Engagement Task Force to create resources that can support widespread and on-going conversations within Shambhala on topics of importance.
Regular posting to PT website of next CB agenda and minutes from each meeting. 1 All-PT meeting with Board members and SGS and create direct connections between WG and Board members. Began offering open zoom opportunities for Centres and Groups
Identified active and inactive members and working groups Sharing of information about Board connections with CCSG, DM/DA, GMS, CEI Supporting communication of the SoS survey to the community
Started PT internal discussion on membership policies/standards
Drafting of guidelines for recruiting and orienting new members
Participatory process to fill vacant role on CB
Supporting Healing, Learning & Protection exploration of “forgiveness & reconciliation” activities

Remaining Challenges

Keeping WGs informed about each others’ activities – countering silos Routine mechanism for connections with Board and SGS Build CE capacity so the infrastructure can be used for multiple consultative purposes
More regular review, renewal, creation and dissolving of WGs. Gather and communicate developments in Path, Teachings and Practices
Recruit needed additional PT members for specific activities

Folowing these lines, we have been able to widen our circles of communications in several directions.

Reaching Out within the PT

Improve Communication and Collaboration between Working Groups

Identify mechanisms for Working Groups to share and coordinate their activities with each other, to counter a tendency of operating in silos.

Starting June 28, 2020, the CB began hosting 2 All-PT monthly gatherings, with the first one to present  the results of the Sense of Shambhala Survey.  These Zoom conversations have created an opportunity for interaction and shaping of new initiatives (e.g. community engagement) and policies (e.g. PT membership).

However, some of the Working groups continue to experience a sense of isolation, and there is more to be done in working with our tendency to operate in silos.

For now, the CB proposes to continue with the All-PT calls, while adding a “Working Groups Update” section to the beginning of the Open Conversation monthly All-PT Calls.  Each Working Group will have up to 5 minutes on these calls to share about their current activity.

Review, Renew, Create and Dissolve Working Groups

PT activity is currently concentrated mainly in the Governance Model Subgroup, the Data Gathering & Management Support Team (publication of the Sense of Shambhala Survey, results of the PT survey), the Community Engagement Task Force, and the Path Teachings & Practice Working Group.

There are several topics presently in need of attention and whose corresponding Working Groups need a replenishing of people to serve on them, such as :

  • Centers and Groups : to activate direct communication between the different levels of leadership throughout the mandala.
  • Legal and Finance: to find qualified people to serve on this WG to support GMS and to offer support to the Board.
  • Care of Conduct :  Support Community Engagement (CE) conversation regarding the policies of the Code of Conduct.
  • Healing & Community :  Help sustain a CE conversation on the topic of Forgiveness, Healing & Reconciliation.

Seek New People to Serve on the PT

Renewal and continuity planning were themes that came up within the CB.

  • The first task related to this was to update the list of people serving on the PT and on which WG.
  • This effort revealed that the PT has about half of the original number of people serving on it, and that amongst the remaining members, many are not active in any WG. Further, many of the original WG are also inactive.
  • This led to a reflection on Membership & Serving on the PT (All-Pt meeting 2020.09.26), Renewal, and How to Extend our Activity beyond the PT.
  • This discussion will be at the center of our attention in the coming months

Reach Consensus within the PT on the Priorities within Shambhala

The sangha is shifting.  Who we are as a community is shifting.  Further, we are all at different stages of our personal and societal path. For most if not all of us, the idea of reaching a consensus on what are the current priorities has become unrealistic.  A path forward has emerged in the form of creating spaces that can accommodate the diversity of sangha members, provide us with ways to listen to each other, and thus creating a culture of healing, learning, and inclusion.

Reaching Out to Other Shambhala Bodies & Leadership

Dialogue with Board, Shambhala Global Service, Centres, Groups

Agree on how the PT, CB, and WG can work together, and with other leadership groups.

Since last July, the CB has met several times with the Board; first with the full Board, then with several people serving on the Board who are direct liaisons with the CB and the PT, such as Peter Nowak and Phil Cass.  The Board has shown strong interest in the development of the Process Team, and particularly in the Community Engagement Initiative.

At the same time, the CB has built stronger links with some of the people serving on SGS, such as Tara Templin, Melanie Klein, Ashley Dinges.

The Survey Working Group of the PT conducted the Sense of Shambhala Survey.  The quantitative results (the first 3 of 4 parts) were released this summer, and the qualitative results (the 4th part) will be released November 2020.  The SWG developed some customized analysis for Shambhala Global Services, to help inform them of relevant data about the community for use in decision-making.  Similarly, SWG provided this data analysis to the Board, for informing their decision-making. The Survey Working Group has evolved into the Data Gathering & Data Management Support Team, and continues to support SGS with technical assistance in data gathering.  The long range goal is to shift the administrative culture of Shambhala so it becomes natural and relatively easy to stay attuned to the interests and concerns of centers, groups and individuals.

The Code of Conduct Task Force continues to meet frequently as the Code of Conduct Support Group (CCSG) and is working closely with Tara Templin (SGS Office of Community Care and Conduct) and John Cobb (Shambhala Board). The new Code of Conduct policies have been approved by the Shambhala Board and will become effective on Shambhala Day, 2021. You can review these new policies and supporting documents on the Code of Conduct Hub (click here). Currently, the CCSG has been finalizing the procedures and guidance documents to implement the Code of Conduct structure that responds to the question: How does Shambhala respond when misconduct happens? They have also been working with the Office of Community Care and Conduct to begin recruiting Code of Conduct Facilitators and Council Members, support people, and mentors. Training will be provided for those applicants selected to support the Code of Conduct process. The Director of Community Care and Conduct will be sending out a recruitment invitation in the near future.

The Governance Models Subgroup of the Governance Working Group has developed 4 models for Shambhala Governance to support community discussions on this subject, which models it has shared with the Board in support of the Board’s own exploring of this topic and the need for renewal in governance.

The Community Engagement Task Force is supporting the Office of Community Care and Conduct in the pilot Right Use of Power class for leaders by facilitating in-depth conversations among participants in how to apply the course material to leadership challenges in Shambhala.

Practice and Teachings The PTP WG has sent letters to Lady Diana and Walker Blaine to solicit a meeting about their vision and strategy for the continuation of the teaching paths.

Reaching Out to the Community

The Community Engagement Initiative is a project of the CE Task Force which is intended to support open conversations across the Shambhala sangha on issues of importance to our community as it moves forward.  The goals are:

  1. To offer an opportunity for diverse segments of Shambhala to connect with each other in an enjoyable and inclusive way – a chance to discover/remember the space we share.
  2. To support open conversations on important topics in Shambhala in a way that increases social self-awareness and generates shared insights.
  3. To document the insights that arise in community conversations so they can become shared knowledge across the community and support actions across organizational levels (individual, group or center, mandala-wide).

This initiative will be a learning experience, with topics planned by the Task Force and also requested by other entities in Shambhala, such as the Office of Community Care, the CCSG, the Shambhala Board, and the Process Team.

The CE task force is also supporting the Healing and Learning Working Group in a pilot conversation on Forgiveness, Healing and Reconciliation.  This project is in its first phase, following an all PT Zoom call and a rich e-mail conversation. The announcement of this conversation scheduled for Nov 15th has been well received.This initiative responds to the aim: Re-center Healing and Learning and addressing trauma in our work.

The Governance Models Subgroup is presently submitting to the CE TF the Content for a Community Engagement activity on Shambhala Governance.  The CE TF will be responsible for applying the emerging CE framework to the GMS content and to deliver a CE activity on the subject of governance.

Another project in relation to connecting with the community is the establishment of regular, open video conference calls for leaders of Shambhala Centers and Groups. This initiative is shared with, and being developed in concert with SGS and the Board.

CB Evaluation

The CB is conscious of having launched community, and community engagement conversations in many directions, and that its focus for the next six months needs to sustain these efforts by providing support and assistance to these initiatives.

The CB intends to expand and replicate the Community Engagement process as much as possible to gain momentum, however we also realize that we need new people to serve on the PT and commit to propagate this effort.  We sense that this effort will also depend on having strong Working Groups for the different areas of development.

Aims for the Coming Months

  • To facilitate certain WG to have a fresh start :  Involve new people in specific activities and WG and/or expand PT activity outside of the PT itself.
  • Enlarge the CE initiative to wider and wider circles, that will include people from different levels of the leadership, and which would become largely autonomous and self-directed.

Coordinating Boddy Meeting Notes – Nov 05, 2020

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2020.11.05

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser  Absent :  Shel Sampa Fisher

Roles  Facilitator : CE Minutes : JB   Speakers List : [name]  Time Keeper : NW Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB) – open office hours 11-14 3 PM Eastern, all-PT call 11-28 3 PM Eastern
3. Status Updates

3.A. Completed Action Item Evaluations

3.B. Action Item Status Updates

CE-JF-SSF – CB Nominee update
Welcome and thanks to Ivan Troescher taking the Governance seat
JF-KM – Centre Zoom gathering
Oct 30 had 12 attendees, open conversation. Another one scheduled for Nov 6th. Need monthly schedule. Whether to offer in Europe?.
JF-CE — Plan for Forgiveness gathering
18 people invited to process-pilot format is being planned — connect deeply. Outcome will emerge.
SSF – Membership All-PT Call Feedback Need to review the recording of the September call, Will create a transcript, extract meaningful nuggets.
JB – minutes from 10-25 all-PT meeting
Not ready, but when they are, the link to the notes can be sent to our list of centre and group leaders.
JB – CE TF Update
Board supportive, information to the community will be posted on the PT website
CE – Inclusivity grant update
Idea of PT meeting with the inclusivity grant recipients is supported by SGS — only 3 grants have been approved so far.
4. Goodbye and Welcome Members
Announce Ivan taking a seat on the CB, welcome Barbara to Finance and Legal
Body Break
5. Brainstorming CB Evaluation Measures Proposed Evaluation indicators 2020.11.05

6. PT web page — need a segment that hosts the community conversation initiative. Includes harvest that people can post to. – possibly rearrange pages
7. Ideas for November All-PT Themed Call (2020.10.25)
Have the meeting be a chance for each WG to update on what they are doing. Acknowledge this has been hard to do. Maybe turn the documentation of that meeting into a living document to keep people updated on activities?
Flex Time
– A Time for Empathetic Conversations ?
10. Debrief and Closing
10.A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
10.B. Closing Touch-In
10.C. Dedication of Merit
10.D. Bow

Action Items

 

Date Due Date Lead Action Item Details
11.05.2020 11.12.2020 CE/IT THoughts about how-whether to extend the Centres and Groups open zoomt o European sangha
11.05.2020 11.12.2020 CE/JB Draft CB evaluation report
11.05.2020 11.12.2020 KM Report Centre and Groups zoom to Melanie
11.05.2020 JB, SSF Revision of PT web page to host CE and SoS on top
11.05.2020 KM Invitation to Working Groups to report activities at the November all-PT meeting

Coordinating Body Meeting Notes – October 15, 2020

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2020.10.15

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Shel Sampa Fisher        Absent :  Nora Wiser

Roles  Facilitator : JB Minutes : CE   Speakers List : [name]   Time Keeper : KM Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Agenda of Current Meeting
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (All PT 10-25)
Kristine in retreat, Nora and Catherine not available
Let’s do it at 15.00 ET for Susie
3. Status Updates

3.A. Completed Action Item Evaluations

3.B. Action Item Status Updates
All – Updating Times for All-PT Calls (Open & Themed) to be more accessible for New Zealand, Europe.
KM – Comms – Gratitude toward those recently stepping down
KM – Working with PT members who are not in a Working Group
Report on Open conversation meeting on 10-11
Report on the Board Webinar on 10-11
JF, KM – Open Video Call for group and centers planned in November ( two times for West coast and East coast)

SSF – Brainstorming CB Evaluation Measures
Please read
SSF – Finance & Legal Renewal
To be decided very soon: 3 candidates are lined up
SSF – Nomination Process for CB Vacancy
Starting today
SSF – Membership All-PT Call Feedback
To be followed
4. Healing and Reconciliation: a CEI project – A Proposal
Reference : Talk by William Ury – The Third Side
First: assemble a task-force to brainstorm what questions would be relevant ( with PT and non PT members)
Need to be clear about the role / responsibility of the Listening Group /
Time frame: run a first session mid november

6. Planning October All-PT Themed Call (2020.10.25)
Working Theme : Results of the SGS Centre & Groups Survey

Backup Plan : Relationship between PT & SGS & Board
Or : Serving on the PT and new people

5. Next Communication

On how and why to become member of the PTon a long view approach
To be discussed next week, after Membership All-PT Harvesting has been provided to PT.
7. Inclusiveness Support Team Update
Two threads can be constructed around this principle and issue
1- follow up on the projects that have been submitted and accepted by the Board on diversity and inclusivity. Possibly help the people who will carry on the projects to communicate to the whole sangha
2-Inclusivity in terms of empowering people
To be continued

FYI –
Inclusivity – emphasis on a policy of not excluding
Inclusiveness – a quality of trying to include many different types of people and treat everyone fairly and equitably
Flex Time
– PT Support to Centres ?
– A Time for Empathetic Conversations ?
8. Debrief and Closing
8.A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
8.B. Closing Touch-In
8.C. Dedication of Merit
8.D. Bow

 

 

Due Date Lead Action Item Details
18-10 KM Thank you note for people who have left the PT
KM Advertise Video Call for groups and centers in Nov
KM Post sense of shambhala part 4 when ready
KM Post approved minutes on web page
KM SSF Update and post dates going forward for all pt and open conversation calls
10-15 SSF Send an invitation to the three candidates for Finance and Legal working group for a group interview
10-15 SSF To launch the process of nomination of a new CB member

Thank you to members leaving the Process Team

The Coordinating Body would like to thank the following members for their activity on the PT and service to the community.  For the past two years these people have been active in their own locals and when they could added to the PT discussion.   We wish them all the best in their further activities.   

Jan Lamoc, Diane Whitcomb, Michael Carpenter, Fred Van Welsan, Ellen Napodano

Fred worked on Ulab and moved that forward.  Jan added stability and insight to the Governance discussions.  Micheal helped with the Journey document put together of the Process Teams work.  We would like to also thank Diane Whitcomb for her work on the Code of Conduct, the Protection working group, the Governance Working Group and the Coordinating Body and moved conversations forward artfully.  It was wonderful to work with all of them.   

Thank you for your service,