Category: Coordinating Body

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher
Absent : 

Roles
Facilitator : SSF     Minutes : KM     Time Keeper : JB
Speakers List :      Well-Being :      Call Host : JF

Item

1. Meditation

2. Opening
2.A.  Opening Touch-In (brief transition: “what is alive in me now”)
2.B.  Review/ Assign Meeting Roles
2.C.  Approval of minutes of last meeting
2.D.  Approval of today’s Agenda
2.E.  Make copies of this document for approved Agenda, and for taking Minutes.
2.F.  Confirm Date of Next Meeting (2021.03.23)
2.G.  Confirm Call Connection Info for Next Meeting
2.H.  Upcoming Events (see status updates below)
– All PT-call March 27, 15:00 Eastern Time

3. Status Updates

3.A.  Finance and Legal Group update and support
– Invite BW and LJ for 30 min of next CB meeting?
– BW is preparing something that could support assessors and would like to consult with John Cobb

3.B.  IT&Comms ST, PM&Admin ST new members
– That will happen this weekend

3.C.  Next step for CoC CE Conversation
– JF will connect with FM

3.D. CE TF Update
– The leadership conversations are done and more is happening.
– Some speeding up of harvesting process. 

4.  Following up on Providing Information to the Assessors

Adding to a next communication
– How to better express an invitational approach
– Adding additional resources

We do actually have a process for agreeing to the communications before they go out.  The CB did not follow that process.
We could put out a communication – starting by making a mistakes.
Respond – as normal and healthy as possible
Model a mistake-acknowledgement-no-fault approach to social interaction, not being dismissive of people who trigger us.

Some of the assessors are making themselves known to some of the contacts that we have made available.  So our communications have gone through to some level.

How to improve interaction within the CB – not just make resolutions to do better ?

Wanting greater interaction with each of the people on the PT.

How to better express an invitational approach ?
How to remember to follow our internal review process before issuing statements to the PT ?
Model a mistake-acknowledgement-no-fault approach to social interaction, not being dismissive of people who trigger us.
How to improve interaction within the CB – not just make resolutions to do better?
How to improve interaction between CB & PT ?

Importance of including context information at the start of a communication.

Suggestion – that we use this as basis of the next March All-PT conversation.

Suggestion – that we write a message to the PT acknowledging confusion of last communication.|
Agreed to 24 hour turnaround – IT to write

Body Break

5.  Serving on the PT – PT Feedback and Returning to the Proposal Forming Process

5.0.  Continue Discussion – What is the CB Ground re. this issue ?

5.1.  Review of the CB Proposal Forming Process for Difficult Conversations, applied to this topic.

We discussed a variety of ways of softening this so it is less silo or boxy.
Of note the existing agreements – are just part of the introduction – so that we can get to a structured conversation.

Does the all PT need to approve any structure around entering and leaving
– YES, the PT will be involved in shaping any final proposal.

Refer to doc Basic Outline of a Proposal Forming Process, that starts with the CB mandate to look after the PT

Suggestion that we ask only a few questions ; something very simple :
– How people join, serve, step down ?
– rather than a 7-page document; which is in itself already a proposal
– Maybe we can use those existing parameters.  

Could this be a topic for the next all-PT meeting ?
What are we trying to do for the PT ?
What would we do with the input we receive?
Could the invitation be based on the minutes of the September meeting where this was already discussed ?

Affirmation that it is already clear that the CB has a mandate to review this topic and to start a PT process for discussion, to herd the process forward and to reach a conclusion about this, open and transparent. Don’t be afraid of the possibility of push-back.

Sharing that the way the Proposal Forming Process is presented still appears to be imposing a certain relationship between the CB and the PT. We want to know where we are going as a CB  – but  we need to be skilful to present it to the PT.

How would this be enforced ?, by who ?

Request that the CB have a extra meeting to continue this discussion and also assess for ourselves what we have done for the PT, in a different language.  What is the PT ?  One answer :  The PT is an experiment.

Set a time – 2021.03.19 Friday 11 AM Eastern
– What would be effective ways for the CB to work and interact with the PT
– What is the ground ?
– Structure as a conversation
– How could the PT survive ?
– What hasn’t been working.

Debrief and Closing
A.  Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B.  Dedication of Merit
C.  Bow

 

Decisions Made

N/A

 

Action Items

Date	Due Date	Lead	Action Item Details
2021.03.16	2021.03.17	IT	24-hour turnaround for follow up communication to the PT on Groups IO

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher
Guests :  Shambhala Board Members Susan Ryan, Peter Nowak
Absent : 

Roles
Facilitator :    SSF    Minutes :  SSF      Time Keeper : JF
Speakers List :       Well-Being :       Call Host :    JF

Item

1. Meditation

2. Opening
2.A.  Opening Touch-In (brief transition: “what is alive in me now”)
2.B.  Review/ Assign Meeting Roles
2.C.  Approval of minutes of last meeting
2.D.  Approval of today’s Agenda
2.E.  Make copies of this document for approved Agenda, and for taking Minutes
2.F.  Confirm Date of Next Meeting (2021.03.16)
2.G.  Confirm Call Connection Info for Next Meeting
2.H.  Upcoming Events
– All PT-call March 27, 15:00 Eastern Time

3. Status Updates

3.A.  Working Theme of March 27 All-PT Call
– Serving on PT
3.B.  Finance and Legal Group update and support
– Invite BW and LJ for 30 min of next CB meeting?
3.C.  IT&Comms ST, PM&Admin ST new members
3.D.  Adding CB Minutes to PT Web Site
3.E.  Next step for CoC CE Conversation – call Fred Meyer
3.F.  2021 CB Nomination Process
– On hold while we work with Assessment process and Serving on PT topic.
3.G.  CE TF Update
– GMS 1 round of conversations scheduled through to 2021.03.26
– Notes from conversations will all be posted to CE web page / site as they become available
– Leadership series will continue beyond current round, though form it will take to be explored.

4.  Serving on the PT – PT Feedback and Returning to the Proposal Forming Process

Discussion – What is the CB Ground re. this issue

Body Break

5. Assessment Process of Shambhala by Shambhala Board and Potrang

• The Sakyong has expressed a desire to help things get unstuck.
• In the Assessment Process, there is 1 volunteer Facilitator to work with the 2 Boards and the 6 pairs Assessors throughout the process.
• PT should advise Shambhala Board of anything a WG or PT feels is essential that be taken into account, and provide a contact person for each of the 6 areas of concern.  This information and contact person will be passed on to the Facilitator, with the request to pass it on to respective Assessors of both Boards.
• Request that PT provide the Shambhala Board with a summary document by 2021.03.14.
• Shambhala Board’s criteria for selection of its Assessors included :
  • Specific expertise
  • Consistent expression of neutrality in their views
• Each Assessor may, or may not, produce findings that agree with the other
• Some Assessors have requested anonymity, so names of Assessors will not be shared.  One of the concerns is (not) being flooded with lobbying.
• Shambhala Board is hands off :  its Assessors are independent and free of having to report to the Shambhala Board
• PT may also get in touch with the Potrang Board separately
• Board hopes to be able to share greater detail in April ; proceeding carefully with intention to keep all parties on-board.  Current emphasis is on building trust and open communication between Potrang & Shambhala Boards.
• CE TF would be open to host a series tailored to Assessors’ needs.
• WG invited to share a list of :
  • Things that are relevant to one of the topics (“baskets”) being covered by the Assessors. 
  • Things that a WG thinks is essential and useful for the advisors of any particular topic (“baskets”) to be informed of (pretend they have no knowledge of anything the PT has worked on).
  • Things that a WG has presently available.

6. Review backlog items on Trello

Debrief and Closing
A.  Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B.  Dedication of Merit
C.  Bow

 

Decisions Made

N/A

 

Action Items

Date	Due Date	Lead	Action Item Details
2021.03.09	2021.03.09	KM	Time Sensitive – Issue invitation to PT to contribute to PT List of References to share with Assessors.
2021.03.09	2021.03.10	KM	Publish CB Minutes up to 2021.03.02 to PT website

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Nora Wiser, Shel Sampa Fisher
Absent : Kristine McCutcheon

Roles
Facilitator : JF     Minutes : SSF     Speakers List:
Well-Being :     Time Keeper : SSF     Call Host : JF

Item

1. Meditation

2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (2021.03.09)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
– All PT-call February 21, 2pm Eastern Time

3. Status Updates

3. A. Finance and Legal Group update and support
– Invite BW and LJ for 30 min of next CB meeting?
– F&L would like a follow up call to clarify

3.B. Evaluation of the CB – Role Appreciation & Evaluation
– Next steps get PT feedback on questions
– Next step : Formal CB approval needed of form to be shared with PT

3.C. Assessment Process of Shambhala by Shambhala Board and Potrang
– Details are still being sorted out; process should start in a week or two

D. Next step for CoC CE Conversation – call Fred Meyer
– Discussed at last HLP meeting, still to do.

4.  Serving on the PT

4.A  PT Feedback from PT Service document

Adding clarification for Joining the PT / Serving on the PT / Leaving the PT.
Review proposal to define term of service, commitment, and process to add or remove PT members
Draft document – PT Service Topics

View
Our conversations create our community, let us have conversations that create the community we want.

Next step : share with PT the next step of this process
CB summary of what people have shared, and CB thoughts on the issues.
Need to return to a Proposal Forming stage
Clarify context for the proposal
CB will be renewing roles by MidSummer’s Day (ideally on a rolling 3-year basis)
There are people ready to join the PT, and we will be wanting to invite more : we need to be able to be clear with them about what they are signing up for, commitment.
Clarify proposal making process (SSF), and next steps.

Discussion
What has the PT done ?
– Wrote the Code of Conduct
– Community engagement framework
– Ton of survey and data management support
– Work on governance history, models and issues
How do we ensure needed structure of PT as a whole, while supporting autonomy of WG & ST ?
Process Team is independent of Board & Potrang and their assessment is independent of PT activity.
Purpose of PT goes beyond a leadership crisis, carries forward.

Questions to expand on and remind where we are at :
– What autonomy do WG need ?
– What is the role of the CB ?
Ask WG :
– How do you presently deal with bringing people in, being active, and stepping down ?
– Ask people serving on the PT :
– Why are you involved in the PT ?
– If you feel the PT has no purpose, what keeps you on the PT ?
– What kind of accountability are you prepared to accept ?
– What is the role of the PT in Shambhala ?
– How can we have more involvement in the PT ?
– Is the structure that we need for Year 3 different than the one we have now ?
– Could we do a PT-Community brainstorm on (new) areas that need attention ?

4.B.  Europe
Could we create a Support Team to encourage Europeans to enter the PT and WG (most of the original members have left or are inactive) and this Support group could also be a space to discuss the European issues.

Body Break

5. PT and new CB members (by May)

2021 CB Nomination Process – Google Docs
Agreement that this activity will depend on outcome of Serving on PT discussion currently underway :: To be revisited.

6. CE topics and update

7. Review backlog items on Trello

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and Closing Touch-In
B. Dedication of Merit
C. Bow

 

Decisions Made

Date	Review Date	Decision Details
2021-03-02	2021-03-30	Reschedule CB RAE for after Serving on PT process is resolved.

 

Action Items

Date	Due Date	Lead	Action Item Details
2021-03-02	2021-03-09	All CB, SSF	CB RAE Form :  Review and clear for sharing with PT
2021-03-02			Final review rand publish CB minutes to PT web site
2021-03-02			Create CB document for brainstorming questions to people serving on PT (as a product of PT feedback on proposal for Serving on PT)
2021-03-02			Draft a summary of the Proposal Forming Process & Decision Making Process CB has adopted
2021-03-02			Follow-up call with F&L re. coming to a next CB meeting

 

Attendees :  Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher
Absent :  Ivan Tröscher

Roles
Facilitator :    JF    Minutes :     KM      Speakers List:    Well-Being :
Time Keeper :    JB    Call Host :    JF

Item

1. Meditation

2. Opening
2.A.  Opening Touch-In (brief transition: “what is alive in me now”)
2.B.  Review/ Assign Meeting Roles
2.C.  Approval of minutes of last meeting
2.D.  Approval of today’s Agenda
2.E.  Make copies of this document for approved Agenda, and for taking Minutes.
        Discussion of next Roles –
        Kristine will be away the next two weeks.
2.F.  Confirm Date of Next Meeting (2021.03.02)
2.G.  Confirm Call Connection Info for Next Meeting
2.H.  Upcoming Events (see status updates below)

3. Status Updates

3. A.  Debrief from All-PT call Sunday, February 22.
    Send out notes to PT?
    Yes, and we have a recording.
    B.  Finance and Legal Group update and support
    Invite BW and LJ for 30 min of next CB meeting?
    SS and JF will assist with interviews.
    C.  Evaluation of the CB – Role Appreciation & Evaluation.
    Next steps get PT feedback on questions
    D.  Assessment of Shambhala legal framework by Shambhala Board and Potrang
    Update that the meetings would be more about legal frameworks and bylaws and clarifying intersections.  It will still remain the purview of the Sakyong to decide.
    The Board wants to have some arm’s length from the assessors.
    The Board was going to suggest that the assessors talk to the PT.

4. Serving on the PT

4.A.  Adding clarification for Joining the PT / Serving on the PT / Leaving the PT
Review proposal to define term of service, commitment, and process to add or remove people from the PT

Draft Document – PT Service Topics

Proposal document is ready to share with the PT.
We are trying to validate a ‘form’ here.  A formal entrance, in a welcoming way.

Is there a requirement to be able to join the PT ?  At present it says accept PT Mission and Aims.
Personal references, linking to the individual ?  General interest in the well-being of the community ?
Requirements are unclear – so hard to use as a criteria.

Next steps – share with PT.

4.B.  Europe
Could we create a Support Team to encourage Europeans to enter the PT and WG (most of the original members have left or are inactive) ?, and could this Support Team could also be a space to discuss the European issues ?

Mary, Dian Marie, Ivan and Catherine – putting together a list of four or five languages and finding facilitators and inviting Joanna to meet with the CEI.

CE wants a discussion about access to the database.
    [KM says we have information in the communications of SGS/Board]

Identifying language groups

Weekly meeting – organizing various countries.

Body Break

5. Discussion in preparation of All-PT Call
Two Letters:
1) Letter from Torii group
2) Joint letter from Shambhala Board and Potrang Board

What is the role of the PT (community) in the assessment process ?
What is the role of the PT in the Torii group ?
Healing and Learning issue, having gone down the spiral of divisiveness ?

Could we write a letter – voicing communities perspectives ?
    Not from CB, maybe from all PT

Lots of discussion

Proposal to make another communication to the sangha mid March.

Culture things that could happen in our community – regardless of shifting legal structures.
(connected with code of conduct conversations)

What format/forms would move those conversations along?

Letter in response ?
• A draft would have to be posted to the PT and get feedback : We would like your help to share this with the community.
• We could take up that thread and see if we go further
    (without opening the door to subjective objections)
Agreement about sharing the notes – but it might be too late to actually write a letter from PT.

6. CE topics and Update

Lots of conversations coming up
Belonging – continuing
Governance – starting today
Centres and Groups – working with Susan S – starting soon – your center director can invite others to join them for these.

There is movement in the Right Use of power conversations..

JB will post invite on groups IO for all PTto join in.

Code of conduct. – what would be most fruitful for the community to have a conversation about.

How do we de-polarise ? – could be a good question.

Who acts on the responses ?

JF – will call a meeting and develop a plan for COC involvement with CEI – inviting Fred Meyer.

7. Begin process of transitioning to new CB members (by May)

In favour of re-using existing process – what the transition came up with last year.  

Can we post the steps of that process to this CB  – SS ?

How many would be interested in continuing beyond May? 

Did we determine term of CB? 

Or ratio of turnover? 

8. Review backlog items on Trello

Debrief and Closing
A.  Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and Closing Touch-In
B.  Dedication of Merit
C.  Bow

 

Decisions

N/A

Action Items

Date	Due Date	Lead	Action Item Details
2021.02.23		SSF/JF	Agenda Lead and Facilitator for next 2 weeks
2021.02.23		SSF/KM	Follow up with Lynelle and interviews with the remaining volunteers.
2021.02.23		SSF	Share PT service doc with PT
2021.02.23		JF	Call a meeting and develop a plan for COC involvement with CEI – invite Fred Meyer
2021.02.23		SSF?	Post the steps of the process of finding new CB to this CB group.
2021.02.23		KM	Clean up and post All-PT notes and video (needs help uploading video)

                                                                                                                                                                                                                                                                                        Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2021.02.16

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  

Roles  Facilitator : JF  Minutes : KM  Speakers List: Well-Being :  Time Keeper : JB Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
Discussion of next Roles –
Kristine will be away the next two weeks.
2.F. Confirm Date of Next Meeting (3/02/21)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)

3. Status Updates

3. A. Debrief from All-PT call Sunday, February 22.
Send out notes to PT?
Yes and we have a recording.

B. Finance and Legal Group update and support
Invite BW and LJ for 30 min of next CB meeting?
SS and JF will assist with interviews.

C. .Evaluation of the CB – Role Appreciation & Evaluation.
Next steps get PT feedback on questions

D. Assessment of Shambhala legal framework by Shambhala Board and Potrang
Update that the meetings would be more about legal frameworks and bylaws and clarifying intersections. It will still remain the purview of the Sakyong to decide.

The Board wants to have some arm’s length from the assessors.
The Board was going to suggest that the assessors talk to the PT.

E.
4. PT membership: Adding PT membership / clarification of membership / leaving members
Review proposal to define term of service, commitment, and process to add or remove PT members
Draft – PT Service Topics

Proposal document is ready to share with the PT.

We are trying to validate a ‘form’ here. A formal entrance, in a welcoming way.

Is there a requirement to be a member of Shambhala? At present it says accept PT mission and aims.
Personal references, linking to the individual. General interest in the well being of the community.

Membership is unclear – so hard to use as a criteria.

Next steps – share with PT.

4b. Europe: Could we create a Support Team to encourage Europeans to enter the PT and WG (most of the original members have left or are inactive) and this Support group could also be a space to discuss the European issues.

Mary, Dian Marie, Ivan and Catherine – putting together a list of four or five languages and finding facilitators an
And inviting Joanna to meet with the CEI.
CE wants a discussion about access to the database.
[KM says we have it via the communications of SGS/Board]

Identifying language groups
Weekly meeting – orginising various countries.

 

Body Break
5.Discussion of All-PT call: Two Letters: 1) Letter from LD group; 2) Joint letter from Shambhala Board and Potrang Board

What is the role of the PT (community) in the assessment process? What is the role of the PT in the Torii group?
Healing and Learning issue, having gone down the spiral of divisiveness?

Could we write a letter – voicing communities perspectives?

Not from CB from all PT –

Lots of discussion…

Proposal to make another communication to the sangha mid march….

Culture things that could happen in our community – regardless of shifting legal structures. (connected with code of conduct conversations)

What format/forms would move those conversations along?

Letter..
Reached two conclusions from the meeting – umbrella (but phrased better)
And (missed it janet)
Post to pt and get feedback – we would like your help to share this with the community.
Take up that thread and see if we go further
(without opening the door to subjective objections)
In agreement about sharing the notes – but it might be too late to actually write a letter from PT.

 

 

6. CE topics and update

Lots of conversations coming up
Belonging – continuing
Governance – starting today
Centres and groups – working with Susan S – starting soon – your center director can invite others to join them for these.

There is movement in the Right Use of power conversations..

JB will post invite on groups IO for all PTto join in.

Code of conduct. – what would be most fruitful for the community to have a conversation about.
How do we de-polarise – could be a good question.

But who acts on the responses.

JF – will call a meeting and develop a plan for COC involvement with CEI – inviting Fred Meyer.
7. Begin process of transitioning to new CB members (by May)

In favour of re-using existing process – what the transition came up with last year.

Can we post the steps of that process to this CB – SS ?

How many would be interested in continuing beyond May?

Did we determine term of CB?

Or ratio of turnover?
8. Review backlog items on Trello
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date	Review Date	Decision Details

 

Action Items

 

Date	Due Date	Lead	Action Item Details
	soon	ss	Poll for times weekend or weekday for upcoming all PT calls
		ss/km	Follow up with it support – and the two people who have it communications
	today	KM	Posting the notes from the meeting with land centres
	today	JB/SS	Framing question for All PT and pass to KM to post everywhere.  PT Call Theme – Impact of Board & Torii Group letters on PT (with PT Mission as context) Brainstorming ideas : Impact and Opportunities of the Recent Letters from the Board & from the Torii Group – Come share your thoughts about how the PT and its Mission might be affected, and how PT might best serve the community as a result.

 

                                                                                                                                                      Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.01.26

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Roles Facilitator : IT Minutes : JF  Speakers List : Well-Being : Time Keeper : JB Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (2/02/21)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
Year of the Metal Ox – Feb 12
Cancel Feb 7th all PT conversation
Next meeting talk about all PT on Feb 21

3. Status Updates

3. A. main@shambhala-process-team.Groups.io calendar Upcoming Events announcements (email sent on Jan 2) has received great feedback. Do these go out regularly? By who?

B. Brief discussion on All-PT call last Saturday, January 23
Catherine’s comments about format, writing a report to the PT,
and using this format in Europe to break isolation.
What stood out from this meeting
How this conversation connected land centers and is primary function of PT; KCL about programs with and without SMR; SMC External marketing; limited communication infrastructure in Shambhala

C. Any Follow up on the PT January Communication to the
Community (Jan 15)? People volunteered for PT WGs.
4. PT membership: Adding PT membership / clarification of membership / leaving members
Review proposal to define term of service, commitment, and process to add or remove PT members – review google doc
This was talked about in CB in December but not completed, and was the theme topic for the All-PT call on September 28
Note: CE define main function of PT as communications and bridging communications.
Two other roles associated with PT: Advisers, and task support can be added at the discretion of WG as needed
Need clear primary role for full PT member – has global vision
Revisit priorities of PT – independent of Bd, Potrang, ad hoc representatives of community body. Propose bigger group to work on PT membership and purpose. Will address this again at next meeting.
Body Break
5. Evaluation of the CB – Role Appreciation & Evaluation.
Next steps get PT feedback on questions; put out to the PT and get feedback; begin to review feedback at next CB meeting
6. Community Engagement – update on CE conversations
Conversations begin next week; have 31 facilitators, mentored by Susan Skjei and Phil Cass once a month.
Will pilot GMS conversation next week.
Add CE to Feb Communication to the Community

Discussions on Governance conversations – suggest reaching out to Centers and Groups
Currently working with two realms of conversation about governance: a) SGS and Center leaders, very practical conversations for center survival, defining rights and responsibilities of Sh centers b) Community wide CE conversations on participatory governance (congresses, decision making, etc)
For second realm, bring inactive governance people, and inactive center and groups WG to help with that conversation; note that Centers and Group has no one who is active. KM suggested a few people from GMS expand out to other people.
7. Review backlog items on Trello – add again next week
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Action Items

 

Date	Due Date	Lead	Action Item Details
1/26		SSF/KM	Will review calendars – main and CB sections on Groups.io for accuracy of automatic messages
1/26		CE	Write report on All-PT call 1/23 for all of PT; few PT members attended. Are these meetings useful?
1/26		SSF	Will work on PT membership doc and review in next CB meeting
1/26		JB/KM	Add CE to Feb Communication to the Community

Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.01.19

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher Absent :  

Roles Facilitator : IT Minutes : JF  Speakers List : [name] Time Keeper : JB Well-Being : [name] Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting (2021.01.26)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
2021.01.23 All-PT Call – Centres & Groups
3. Status Updates

3. A. PT January Communication to the Community (1.15)
Feedback. Follow up could be an agenda item?

3. B. Adding PT membership / clarification of membership / leaving members
WG can accept new members; PT needs a written statement of how new members are added. Introduction of terms – from one Shambhala Day to the next. When WG people are added to Group.io, they are in effect PT members. SSF and KM will write up a document. This is a follow-up from December All-PT meeting.

3. C. Trello update; is it being updated?
Is being updated by SSF

3. D. CB-PT zoom room status – solved.

4. January 23, 1pm ET All-PT Call
Communication Exchange: PT with, SGS, Land
Centers, and Major Centers – invitation
Have heard from MGayner, BRailla, Joanna
Need clarity for land centers on what info to share.
Susan Skjei was also invited.
Still need to hear from WG and who is presenting
Basic Agenda (hosted by CB- community Building)
Indiv WG updates
Introduction : This call is an opportunity to hear from the Land Centres and have a communication exchange, without problem solving.
Status updates from land centers
Gen Discussion
GMS received email from M Klein – share those points with PT and land centers.

PT WGs to provide their updated reports.
CB host for this all-PT call? KM with support from SSF and JF

Body Break
5. a) Community Engagement
Now a registration page on Shambhala Online for upcoming conversations: CE registration page for ‘Belonging in Shambhala’ conversations in January and February.
CE has arranged mentoring with Phill Cass and Susan Skjei for facilitators.
Other CE conversations coming soon:
Waiting for GMS how they want to frame their topic.
PTP CE questions, CoC CE questions framed.
How to support local leaders and land centers.
b) data management update – working on a dashboard for well-being and strategic goals, a reflection of our interdependence and how to help centers prosper (a new proposal by SGS)

6. CB Role Appreciation & Evaluation – how the PT evaluates and gives feedback to the CB.
Planning Document Updated (SSF)
Draft gForm

A Next Step : Get PT Feedback on Questions
This becomes role evaluation of the PT.

Flex time
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date	Review Date	Decision Details

 

Action Items

 

Date	Due Date	Lead	Action Item Details
1/19	1/26	SSF & KM	Finish google document on PT membership and present to CB next week.
1/19		SSF	Share new zoom room info with all on CB. (done)
1/19		SSF	Send survey points from GMS to KM to update invitation
1/19		KM	Send updated information / invitation to those invited to All-PT call
2021.01.19		SSF	Draft a request for comments from the PT re. CB Role Appreciation & Evaluation questions. (done)
2021.01.19		All	Review and make any comments on latest draft of CB RA&A document.