Category: Meeting Minutes

Note to everyone serving on the Process Team, and to the community :

If you have a suggestion or a request for a PT Coordinating Body agenda item, or any other communication for the CB, please write to the Process Team e-mail.

Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2021.06.01

Attendees :  Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher, Ivan Tröscher,

Absent : 

Roles

Facilitator : CE Minutes : NW Time Keeper : CE

Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of the last meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All-PT Call, Saturday 2021.06.27

3. Status Updates

3.B. Review of the all-PT meeting
Tech problems at beginning. Overall good participation.
GMS attendees enjoyed the meeting.
Overall sense of needing new people on the PT. One direction proposed is for every center/group to have a PT representative.
The PT could be like a docking port for people to connect with the whole mandala.
Civil society. What is our self-image? We are complex. Do we (the PT)
have a sense of self-worth?
Whose voices need to be heard? How to find space for them? Geographic? Project oriented?
One vision: PT is a laboratory for Enlightened Society.
PT needs to be representative of voices from all interested parties.
Perhaps each board – Potrang and Shambhala — could suggest PT members.
Flexibility is an important aspect of PT
CE will post meeting notes on groups.io

4. 2021 CB Renewal Process
Volunteers for 2021 CB Renewal TF ?

Nominations ?
Review of Vacant Role Descriptions (scroll down on the Nominations Form)
Open 1 seat to a person external to PT ?

SS reported on status of nominations and communications to nominees.
As of today, two people are leaning towards accepting nominations.
We will reach out to other nominees to encourage participation.
So far, no volunteers for the selection process.

Body Break
5. Next steps on Serving on the PT policy
Starting again again
Need more work on feedback loops
This document has been sent out once. No comments at this time.
KM will comment to keep the thread active.
At some point this document has to be formally accepted — this could be the first task of the upcoming CB. Acceptance could be temporary with a review date stated.
Proposed: this doc to be amended to include a review date annually beginning May 2022.
7. What comes next?

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Action Items

Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.05.25

Attendees :  Catherine Éveillard, Janet Bronstein, Jim Fladmark,, Nora Wiser, Ivan Tröscher, Shel Sampa Fisher  Absent :  Kristine McCutcheon

Roles

Facilitator : JF Minutes : CE     Time Keeper : CE

Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of last meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All-PT Call, Saturday 2021.05.29 @ 13:00 ET (90 minutes)

3. Status Updates

3.A. Meeting of canadian and american members on leadership, at the initiative of SGS, 2021-05-21
Good energy
Horizontal orientation
Feeling the influence of the PT On the community
4. 2021 CB Renewal Process

Current Nominations
Message to Groups io. Going out tomorrow with list of nominees and soliciting new nominations until May 31st
The message should name the people who are stepping down and their actual seats and the people who are staying as well.
The new nominees replacing exactly the seats that are going to be vacant?

Open seat does not need to be someone from outside the PT but still needs a context

Body Break
5. Next steps on Serving on the PT policy
Starting again again
A document for Process “teaming”
The text is a sum of guidelines and references. The All PT don’t have to agree with the whole text; it is presented as a continual process of reflecting. Only the new proposals at the end, especially concerning the term, are the object of an agreement. The sociocratic process entails gathering feedback and comments, as a way of building the proposal further.
On next all PT meeting, we are going to gather feedback and comments on this text. It will be joined to the reminder call.
7. May All-PT call –
Could be described as an inquiry process in a conversation format
Present the object of the conversation ( and the text of presentation) and introduce Peter whom we asked to tell us something on his view and the view of the Board on the PT and may be also their appreciation.
Question :How is the PT be helpful and how it could be helpful in the future?

Save 20 minutes at the end of the meeting:
Reminding the process up to final nominations
Answering questions

Flex time
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.05.11

Attendees :  Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, 

Absent :  Shel Sampa Fisher, Ivan Tröscher

Roles  Facilitator : JB Minutes : NW Time Keeper : CE

Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting (2021.05.18)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All-PT Call, Saturday 2021.05.29 @ 13:00 ET (90 minutes)

3. Status Updates

3.A. Conversation with Individual People on the PT – Making PT exchanges more public. Postponed until next meeting.

3.B. Inviting Board members to May All-PT call? KM will send something simple re. update on assessor process.

3.C. CB Nominations update
Where do submissions go? To PT email.

4. 2021 CB Renewal Process
Volunteers for 2021 CB Renewal TF ?
Nominations ?
Review of Vacant Role Descriptions
Open 1 seat to a person external to PT ?
What happens if we have none or only a few nominations?
Should we reduce size of CB? That would mean changing the model.
It seems that some WGs are also experiencing issues with participation. Is this a PT issue overall?
External view of the PT attributes more power to the PT than it actually possesses. One view of this power is realizing that there is no one “right” answer.
The Conversations group is growing and diversifying and may reflect what is wanted generally. Can PT fill upcoming needs?
How do we invite sanity to arise?
CB needs some minimal structure. (The Communications role is critical, e.g.)
This year has been a year for the PT to “come out” to the mandala
one big thing the CB did was to organize monthly all-PT calls; another was to create a conversations forum, the CEI.
CB connects SGS and Board to the PT so we can support them; connects WGs to each other
Provides moral support and encouragement for the PT to reach out to the community and magnify its voice – various ways, with the conversations initiative and the Europe- revitalization effort
Because we have a European member, the CB helps bridge cultures of Europe and Americas
JF shared diagram showing 4 drives, influence of elements, and more
Body Break
5. Next steps on Serving on the PT policy. Lead with this item next week!!!
6. Next Community Message. Postponed to next week.

7. May All-PT call. Confirmed for May 29th. 1:00 pm EDT. Main discussion about what the PT looks like now and where is it going: PT and CB renewal. MIght we invite Peter Nowak to comment?

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

Action Items

Shambhala Process Team – Coordinating Body
Minutes
Meeting of 2021.05.04

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher
Absent :

Roles
Facilitator : JB Minutes : SSF Time Keeper : CE
Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting (2021.05.11)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events
All-PT Call, [Date may change due to Memorial Day in US] Saturday 2021.05.29 @ 13:00 ET (90 minutes)

3. Status Updates

3.A. Conversation with Individual People on the PT – Making PT exchanges more public
– Ongoing

3.B. Welcome & Farewell Messages
Messages went out as planned.

3.C. Community Update
Hearing about recent Rinpoche endorsements of Torii group.
CE conversations are proving healthy for community conversations and sharing. Governance Going Deeper series has a lot of background documentation, participants have expressed difficulty doing the reading due to the volume of it.
Sunday Shambhala conversations are going well, too.
Seeing a need for some general documentation on the current structure and links between elements of Shambhala

4. 2021 CB Renewal Process
Volunteers for 2021 CB Renewal TF ?
Nominations ?
Encourage people to observe other WG meetings to meet each other and have better ideas of who they can nominate.
Encourage WG to add discussing the CB and nominations to their May meetings.
* Action Item (JB, NW, IT, JF) – Message to PT re. Add CB Nominations discussion to the May All-PT meeting ; and encourage people to attend as observers other WG meetings.
* Action Item (SSF, IT) – Generate & share a list of names for each seat.
Review of Vacant Role Descriptions
(did not discuss, bring up at next meeting)
Open 1 seat to a person external to PT ?

Body Break
5. Next Steps on Serving on the PT Policy
Annual Renewal on Shambhala Day
Oath or agreement
Acknowledging Inactivity of people serving on PT
How to Join the PT
Adhere to the Code of Conduct

6. Next Community Message
Inviting people to PT :: We want to have a clear Serving on the PT Policy before inviting people generally.
WG Updates
An editorial-style sharing re. Participative Governance within the PT ?
Concern that we do not have enough substance to merit a Community Message, just yet.

7. Next All-PT Call – Theme & Ideas
Working Theme – Feedback and questions re CB Nomination & Selection process.
Concern that the May 29 call falls on Memorial Day weekend in the USA, and thus will limit participation.
Proposal that we move date to May 22 to tie in with CB Nomination & Selection process.
*Agreed to Request to Boards: As partners to the Assessors and the Assessment Process, could someone from both Boards give the PT update on the status of Assessments ? (either May 22 or May 29- date of All-PT meeting not yet decided).

7. Review backlog items on Trello

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

Action Items

Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.04.27

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher Absent :  

Roles Facilitator : JB Minutes : SSF Time Keeper : CE Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting (2021.05.04)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All-PT Call, Saturday 2021.05.29 @ 13:00 ET (90 minutes)
1st Going Deeper Governance CE Conversation right after this call

3. Status Updates

3.A. Conversation with Individual People on the PT – Ideas for policy for serving on PT
Good, frank discussions. Underlining of the need for transparency and keeping focus of PT outward, toward community.

3.B. Posting CB Minutes on PT Web Site

3.C. Welcome & Farewell Messages

3.D. Onboarding of New People on the PT
– ~1-hour “mentoring” call to review basics, e.g. Groups dot IO, gdocs, All-PT calls, etc., oath
– Groups dot IO instructions e-mail
– All-PT, and, or, general introductions

3.E. Community Update
– CoC Conversations – a community call happened on 2021.04.18
It was good conversation that allowed people to speak openly about CoC.
Apprehension about creating more rules that people have to apply, creating a culture of policing one another :: Clarification that it is about showing up.
Apprehension that CoC is about being “nice” :: Clarification that it is about being genuine.
CoC
How we isolate each other, ourselves, in our roles, in our activities :: CoC roles will create feedback and support networks.
– Leadership Forum
Monthly Leadership Gatherings starting in 2021.05, 3rd Friday of each month.
On a quarterly schedule :: Interacting with the Shambhala Board, Prototyping, ?Testing&Reviewing ; repeat.
How are people chosen to be invited ?
– CE Conversations
2nd Round Governance series starts today
See all details at CE Web Site
– Assessor Assessments
Some of the assessments are completed, still confidential
4. Review of how 2021.04.25 All-PT meeting went
Notes from the April All-PT Call
Technical Issues :
* Only turn on waiting room AFTER someone has been able to claim the host role.
* Registered users should first try “Joining” the room, rather than “Starting the meeting”.
How did we like the discussion portion ?
How can we reliably produce workable outcomes ?
CoC : We do not all need to have all the skills, however CoC can help us identify what skills we do not have, and where we could learn them.
Next steps for CB renewal : See Item 5
Other reflections
It was easier to remember bad experiences than good ones.
Short Thoughts about May All-PT :
? Invite the community again ?
Pros : openness to the community, transparency, help find new people to serve on PT
Cons : relevance to community can vary depending on theme, first portion is PT business.
? Inspirations for the theme ?

Body Break
5. Next Steps for Selection process for new people on the CB
* Action Item : Formally invite people on PT to join a CB Nomination & Selection TF → 2021 CB Renewal TF
Should CB begin looking for people external to PT for this TF ?
Clarify time frame that the TF will have to work with.
Clarify the final result that is needed from this TF (e.g. minimum 3 new members of CB seated by Midsummer’s day, with a process in place for 2 more by Thanksgiving).

4 Roles to be filled, though some former people might also stay on for a short time to assist with transition.

Concern about whether CB structure needs to evolve again ; concern that this exploration should happen after new CB is seated.

Concern that there could be greater community awareness about the independence of the PT.

Container for CB Renewal TF
Invite all PT to join this TF – there will be 1 person from CB on this TF
We need 4 new people on the CB by Midsummer’s Day. Roles that will be vacant (not necessarily to be filled the same) :
1 person from Healing, Learning & Protection WG
1 person from Practices, Teachings & Path WG
1 person for IT & Communications ST
1 person for Project Management & Administration ST\
Request nominations be in by May 12
Supporting References :
Existing Role Descriptions
Nomination & Selection Process from last time
* Action Item : draft announcement to PT (SSF)

Questions to review for next week :
whether to include an external person to be looked at next week : e.g. a CoC person, a person with expertise in IT or PM
Review of Role Descriptions

6. Next steps on Serving on the PT policy

7. Review backlog items on Trello

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

Action Items

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Nora Wiser, Shel Sampa Fisher
Absent :  Kristine McCutcheon

Roles
Facilitator : NW    Minutes : JB    Time Keeper : CE
Well-Being :     Speakers List :     Call Host : JF

Item

1. Meditation

2. Opening
2.A.  Opening Extended Check-In
2.B.  Review / Assign Meeting Roles
2.C.  Approval of Minutes of Last Meeting
2.D.  Approval of today’s Agenda
2.E   Make copies of this document for approved Agenda, and for taking Minutes.
2.F.  Confirm Date of Next Meeting (2021.04.20)
2.G.  Confirm Call Connection Info for Next Meeting
2.H.  Upcoming Events (see status updates below)
– All PT-Call – April 25th, 16:00 Eastern Time

3.  Status Updates

3.A.  Outreach to GMS re. new person to serve on GMS
– No objections, so accepted

3.B.  Community Engagement Conversations
– Shambhala Board is interested in hearing about the conversations.

3.C.  Code of Conduct
– Moving into a training mode for the facilitators and others.  Reminder that the new CoC emphasizes that everyone has a responsibility for the well being of the whole.  How to learn from our mistakes ?

4. Further Discussion of the Serving-on-the-PT Document
Actions?

 – CB will continue to refine the document and review again next week.
 – When it reflects the consensus of the CB, the intention is to meet one-on-one with key people to talk through the ideas.

Body Break

5.  CB Refresh on Midsummer’s Day (All-PT call of June 27, 4pm Eastern)
How?

Roles to be filled
– (1) PTP
 – (2) IT & Communications
 – (3) Project Management & Admin Support
– (4) Healing-Learning
Process would be to request nominations in these areas.
It is intentional for the CB to renew on Midsummer’s day, and the PT to renew on Shambhala day.  See 2021 Nomination Process document.

What should the role of the CB be in making the selections ?
Should we invite other people from the PT, or outside the PT, to form a replacement-nomination solicitation committee ?
Maybe one CB member and others from outside the PT ?
Solicit volunteers openly ?

6.  Planning for the April All-PT Call
Sunday April 24, 4pm EDT. 

Business (IT & CE)
 – WG updates (emphasis on CEI)
 – Finish starting again
 – Introducing new members
 – Towards Seating a CB selection group :  Start a nomination process for WG reps.

Themed Discussion (JF & JB)
 – Code of Conduct training/culture shift ?  Explore what it will take to shift the culture towards Code of Conduct.

7. Review Backlog Items on Trello

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

Action Items

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Nora Wiser
Absent :  Kristine McCutcheon, Shel Sampa Fisher

Roles
Facilitator : NW    Minutes : JB    Time Keeper : CE
Well-Being :     Speakers List :     Call Host : JF

Item

1.  Meditation

2.  Opening
2.A.  Opening Check-In
2.B.  Review / Assign Meeting Roles
2.C.  Approval of Minutes of Last Meeting
2.D.  Approval of today’s Agenda
2.E   Make copies of this document for approved Agenda, and for taking Minutes.
2.F.  Confirm Date of Next Meeting (2021.04.13)
2.G.  Confirm Call Connection Info for Next Meeting
2.H.  Upcoming Events (see status updates below)
– All PT-call April 25th, 16:00 Eastern Time

3.  Status Updates

3.A.  Call with new people serving on Finance & Legal WG
– PT oath ?, Perhaps a welcome at next All-PT meeting ?  

4.  Further Discussion of Serving on PT Document
– Actions?

What happens if a new person wants to join but the WG they want to join doesn’t want them?
* Propose to ask the WG, and if they say no, form a task force that the new person could be part of

Have a simpler proposal for serving on the PT, perhaps based on an annual flow, decorum “house rules”, how do people enter – into PT or into WG ?  We now realize that there needs to be a way in if a WG is not ready to accept new members.
* If this is our idea, we should talk to key people beforehand who need to understand this proposal.  We explain the point of it, what we are trying to do, let them give us feedback. 

Proposal – subcommittee to rewrite the proposal along the lines we have discussed.  Then we consider whether to go ahead and discuss with our key stakeholders, before it goes to the next All-PT meeting. 

Body Break

5.  Follow-Up to Recent Groups dot I.O. Posts re CB
– There are people on PT who do not understand what the CB is/does ?

6.  Review Backlog Items on Trello

7.  Working out April All PT Call

– Hopefully bring back the revised Serving-on-PT Flow document, after discussions about ground rules with key stakeholders

Debrief and Closing
A.  Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B.  Dedication of Merit
C.  Bow

Decisions Made

Action Items

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Nora Wiser,
Absent :  Kristine McCutcheon, Shel Sampa Fisher

Roles
Facilitator :         Minutes :     JB    Time Keeper :    CE
Speakers List:     Well-Being :        Call Host :    JF

Item

1. Meditation

2. Opening
2.A.  Opening Touch-In (brief transition: “what is alive in me now”)
2.B.  Review/ Assign Meeting Roles
2.C.  Approval of Minutes of Last Meeting
2.D.  Approval of Today’s Agenda
2.E.  Make copies of this document for approved Agenda, and for taking Minutes.
2.F.  Confirm Date of Next Meeting (2021.04.06)
2.G.  Confirm Call Connection Info for Next Meeting
2.H.  Upcoming Events (see status updates below)
– Next All PT-Call is April 25 @ 16:00 Eastern Time

3. Status Updates

3.A.  N/A

4. Review of the 2021.03.27 All-PT Call

Sense that the PT wants to continue.
How to do this without making boxes ?  Yet the value of some principles and forms is also clear ?

Body Break

5. Brainstorm re. Serving on Process Team Document

• • Role of CB — a group with a meta view that can see how the PT fits into the larger Shambhala world, can view what is needed.
  • Decorum for participating rather than a rule for who can and can’t participate ; and a decorum for working with that input rather than being intimidated about it.
    • Validity of all views, but some are broader and therefore more helpful than others.
    • Skillful means of not getting triggered by other people’s stuff.
  • Perhaps request people to always be part of a WG (the architecture of the PT) and then the WGs take care of their own decorum and enforcement.
    What architecture would be functional?
    • Ask specific person what that would look like for them, what WG would they plug in to?
    • Present the challenge of their rhetorical approach.  What would be a way to help them speak in a more helpful way ?
  • Maybe the out-boundary is set on the WG level instead of the PT level ?
  • Note that people do voluntarily leave, maybe kicking people out is not the issue, but removing people who leave from email  and document access could be sharper.
  • Consider explicit renewing of the commitment to the PT, cuts through the privilege aspect of being part of the group, you actually say – yes – I am still active.
    • Suggest that people re-look at their activity and voluntarily renew.
  • For entering – maybe people begin by working in a Working Group, and then consider being on the PT.
    • Is there really a difference between being active on the PT and being in a WG?
    • It is OK to limit your commitment on the PT to a single task, but the idea of leaving these people off of the PT doesn’t make sense.
    • Provide a document on what it means to be on the PT.
  • Open-ness of PT sharing and communication, serving on the PT has a relationship with a Working Group, moving into + enter + leave, know that this is evolving.
    Sense of freshness, inspire decorum.

6.  Open All-PT Meeting – with community invited
What would the topic be ?

7.  Review Backlog Items on Trello

Debrief and Closing
A.  Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B.  Dedication of Merit
C.  Bow

Decisions Made

N/A

Action Items

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher
Absent :  

Roles
Facilitator : SSF     Minutes : KM     Time Keeper : JB
Speakers List :      Well-Being :      Call Host : JF

Item

1. Meditation

2. Opening
2.A.  Opening Touch-In (brief transition: “what is alive in me now”)>
2.B.  Review/ Assign Meeting Roles
2.C.  Approval of minutes of last meeting
2.D.  Approval of today’s Agenda
2.E.  Make copies of this document for approved Agenda, and for taking Minutes.
2.F.  Confirm Date of Next Meeting (2021.03.30)
2.G.  Confirm Call Connection Info for Next Meeting
2.H.  Upcoming Events (see status updates below)
– All PT-call March 27, 15:00 Eastern Time

3. Status Updates

3.A. PT Communication re. Assessor documents

3.B. Posting Minutes to PT Web Site

3.C. Acknowledging the contributions of people who have recently stepped down

4. Heart & Grounding Activity

Body Break

5. Following up on providing information to the Assessors

• Document 2
  This is a valuable document for including people’s voices and sharing their experiences with people beyond the PT.
  Clarify & remind PT how to contribute to it.
• Note that the Assessor process is a preliminary process, and while it will be over soon, it is only the beginning.
• Add the Financial & Legal liaison to the Boards and Assessors document

6. Following up on PT Response to Serving on the PT
Working out the details for the All PT call

• To have a conversation about the next phase of serving on the PT
  
• Reminder of Code of Conduct points
  
• Working Group Updates & Assessors
  • CB : a number of people on CB will be stepping down on Midsummer’s Day
    
• Report what CB heard back from PT
  
• Share where CB is at and CB need to have a clear sense of how one joins, serves on, and steps down from the PT
  
• Break out activity :  What inspires you and what would you like to see going forward

7. Review backlog items on Trello

Debrief and Closing
A.  Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B.  Dedication of Merit
C.  Bow

Decisions Made

N/A

Action Items