Coordinating Body Meeting Minutes of 2020.11.19

Shambhala Process Team – Coordinating Body  Minutes Meeting of 2020.11.19

Attendees : Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  Ivan Tröscher

Roles  Facilitator : CE Minutes : NW  Speakers List : [name]  Time Keeper : JB Well-Being : [name] Call Host : JF

1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting. Approved.
2.D. Approval of Agenda of Current Meeting
2.E Make copies of this document for approved Agenda, and for taking Minutes.
2.F. Confirm Date of Next Meeting. Short meeting on US Thanksgiving for those who an attend
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (dates related to PT or CB) – all-PT call 11-28 at 3 PM Eastern
3. Status Updates

3.A. Completed Action Item Evaluations

NW – Open conversation 2020-11-14. NW reported on meeting with 6 participants. Perhaps need to consider different format.

JF, CE – Plan for Forgiveness & Reconciliation. Gathering. 3-hr gathering was fruitful. Sincere, deeply personal, respectful. Good format for difficult conversations. Notes to be shared with CEI task force as CEI format was used (as a prototype. Should CEI form a forgiveness conversation?) Action? Further conversations may occur. MIght the HOPE group get involved? (One participant shared post-meeting that it was helpful to be so open in sharing).

JB – Shambhala Online presentation of CE I. Participants seemed to enjoy conversations. A longing to connect in difficult conversations was expressed, i.e.being with each other without an agenda.

3.B. Action Item Status Updates

SSF, JB – Membership All-PT Call Feedback Need to review the recording of the September call. Will create a transcript, extract meaningful nuggets. See link in transparency recordings.

KM – CB selection announcement re IT completed.

JB – CE TF Update. Themes are being discussed.

SS – GMS will be sending invitations for conversation.

KM, JF – Centres and groups. Past two meetings well attended. Four zoom meetings are booked in the next two weeks; looking for a conversation host. Noc 20 meeting postponed.

CE – European mandala. CE and IT wrote letter re European involvement and received feedback from Peter Nowak, Mary F, and Joanna Francis. Any action on hold for now.
4- CB Report
– Are we ready to share a draft with the PT? Yes, ready to go.

How it will link into November All-PT Themed Call (2020.11.28)
See Item 5.
Body Break
5. Prep for All PT meeting .
WG updates: Ask specific people in WGs to give summary report at All-PT meeting: PTP (Nora), CEI TF (Fred), GMS (Ivan & SSF), DM (Janet) , CoC/Healing & Learning(Jan Frans?), F&L (Jon & Barbara);
Ask WGs: “What do they need?
CB report reactions
How should CB evaluate itself?

6. Membership reflection.
How to invite new members into PT for needs of WGs, o5 should we invite associates on a per project basis?
Can we repeat process used for F&L?
Need a summary of process.
We know we need people for Communications.
How might we recruit those skilled in communications to help develop strategy — a per project effort.

7. Open –
Is there a more convenient meeting time? Let’s try Tuesdays at the same time (11am – 1 pm eastern) for the remaining weeks in 2020. All present agreed.

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time)
B. Closing Touch-In
C. Dedication of Merit
D. Bow

Decisions Made


Date Review Date Decision Details
20.11.19 20.12.29 New CB weekly meeting time:  Tuesdays at the same time (11am – 1 pm eastern) for the remaining weeks in 2020.  All present agreed.


Action Items


Date Due Date Lead Action Item Details
20.11.19 20.11.19 JF Make SSF a  standing alternative host.
20.11.19 tbd JF Share notes from Forgiveness… with CEI task force
20.11.19 tbd IT, NW, CE All PT September call updates still needed.
20.11.19 20.11.19 KM Postpone Centre & Groups on 11.20 and invite interested participants to help organize meeting.
20.11.19 tbd KM Process for recruiting new PT members, or a task force participant, as needed.  How to invite, how to interview, accept, oath in?  How to orient?
2020.11.19 2020.11.19 KM, SSF Send CB Report Summary message to PT
20.11.19 20.11.19 JF, SSF, JB All PT meeting invitations:  JF to email Jan Frans; SSF to email F&L reps; JB to email Fred Meyer.
20.11.19 20.24.19 CE Add PT website to next week’s agenda


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