Coordinating Body Meeting Notes 2020/06/18

Shambhala Process Team – Coordinating Body Minutes

Meeting of 2020.06.18

Attendees :  Catherine Éveillard, Diane Whitcomb, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher

Absences :  

 

Roles

Facilitator : NW Minutes : CE Speakers List : [name]

Time Keeper : [name] Well-Being : [name] Call Host : NW / JF

Item
1. Meditation
2. Opening
2.A. Opening Touch-In
2.B. Assigning Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Agenda of Current Meeting
2.E. Confirm Date of Next Meeting
2.F. Confirm Call Connection Info for Next Meeting
2.G. Upcoming Events (related to this WG)
Schedule the Office Hours monthly All-PT Drop-In Calls:
Office Hours to be called All PT general conversation
3. Status Check-Ins
– DW : Draft message to Board re. Regular meeting with CB
– SSF : All-PT call times
– KM/SSF : Identify 2nd Weekly Meeting Time
– KM/SSF : Posting next agenda in advance in groups.io
4. Review 06.28 All-PT structure/flow and roles.
[itemize roles here] Link to Google doc plan:
https://docs.google.com/document/d/14RZJWVk15tPp1EqECObJMgfYQXZUdqyG9GTOTsBHXHE/edit
Roles during the Zoom gathering
Overall Host JB
– Introduce the call – welcome message – DW
– Harvesters – CÉ, NW
– Zoom Host Tech – KM
5. New PT Support Team :
For Community Engagement as Support Team CE-SG to be under the direction of CB

Discussion Items

There is a need for
* A repository for PT CE templates & best practices.
* A reference & general ressource to WG initiatives.
* To be able to gather members of the community to participate in & support CE initiatives

Role of the CB:
– Lead coordination of timing of CE initiatives ;
– Coordinate & Communicate on CE initiatives with :
– – Shambhala Board
– – Shambhala Global Services

Ongoing need for CE capacity is at the heart of PT mission and it is linked to the whole community.

This needs to be broken into smaller bits to ensure a common understanding.
* What do we mean by Community Engagement ?
* What skills would be needed based on this definition ?
* How would a CE ST relate to other parts of the PT, e.g. Community Building WG or Inclusivity ST ?
* How would it report to the PT ?

CB itself has the mandate of CE

Last year the PT and Steering Committee were talking about a ‘Shambhala Office of Community Initiatives’ (SOCI) – it seems that a possible vision for this office (in the future) could also be ongoing ‘Community Engagement’, and it could be a repository for any skills we learn and develop along the way.

Concern that discussion of a new CE ST should not undermine current work with the Survey group.

To be rediscussed after the all PT on Sunday.
CB Glue – How do we each prefer to receive feedback ?
– With kindness.
– Give feedback as a separate item from other conversation.
– Talk to me in person.
– Signal if you think it might be a difficult conversation.
– Power of generative dialogue: Listen and trust.
– Trust is important and feedback can help build trust. Repeat back to me what you think I said.
– Own your perception as yours, as opposed to speaking as if you hold “the truth”.
6. Assign Task – Preparing a call-out to the community :
Who & what is the CB
Postponed
7. Review & rotation of CB admin roles :
– Convener
Postponed
8. Planning next CB Evaluation
Postponed
Flex Time
9. Closing
9.A. Brief Meeting Evaluation
(thumb gestures and, or a quick round of liked & did no like, deeper discussion would be scheduled for another time)
9.B. Closing Touch-In
9.B. Dedication of Merit
9.C. Bow

Decision Details
Janet B. will write a draft of the announcement for the All-PT meeting on 06/28 and will present to the CB the agenda for this meeting.
Trello meeting to happen on Sun 21 at 6PM CET, hosted by SSF
The aims of the CB, as follows, approved by all. – Review – next meeting

Approved Mandate
– To provide support to and to facilitate synergy between PT Workgroups.
– To hold the Vision and Mission of the PT.

Approved CB Aims
– To empower groups within the Process Team in their work, and to facilitate the sharing of knowledge between groups.
– To facilitate Process Team groups in pursuing fruitful and substantive connections both with Shambhala’s leadership and empowerment structures, and with the Shambhala community as a whole.
– To support and facilitate the Process Team in every way possible in its purpose, which is :
– – To design, recommend, and facilitate processes by which the community can heal from past harm, re-envision itself, and foster a safe, inclusive, and participatory culture and governance structure ; and its mission ;
– – To facilitate a community-wide process that engages the Sangha through dialogue while honouring the fundamental nature of basic goodness and abiding in accord with the dharma, thereby identifying a path forward for the community that nurtures healing and learning, and respects diversity, inclusion, and cultural differences.

Review Dates for above – Shambhala Day 2021