Coordinating Body Minutes Meeting of 2021.02.16

                                                                                                                                                                                                                                                                                        Shambhala Process Team – Coordinating Body  Minutes  Meeting of 2021.02.16

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher  Absent :  

Roles  Facilitator : JF  Minutes : KM  Speakers List: Well-Being :  Time Keeper : JB Call Host : JF

1. Meditation
2. Opening
2.A. Opening Touch-In (brief transition: “what is alive in me now”)
2.B. Review/ Assign Meeting Roles –
2.C. Approval of minutes of last meeting
2.D. Approval of today’s Agenda
2.E Make copies of this document for approved Agenda, and for taking Minutes.
Discussion of next Roles –
Kristine will be away the next two weeks.
2.F. Confirm Date of Next Meeting (3/02/21)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)

3. Status Updates

3. A. Debrief from All-PT call Sunday, February 22.
Send out notes to PT?
Yes and we have a recording.

B. Finance and Legal Group update and support
Invite BW and LJ for 30 min of next CB meeting?
SS and JF will assist with interviews.

C. .Evaluation of the CB – Role Appreciation & Evaluation.
Next steps get PT feedback on questions

D. Assessment of Shambhala legal framework by Shambhala Board and Potrang
Update that the meetings would be more about legal frameworks and bylaws and clarifying intersections. It will still remain the purview of the Sakyong to decide.

The Board wants to have some arm’s length from the assessors.
The Board was going to suggest that the assessors talk to the PT.

4. PT membership: Adding PT membership / clarification of membership / leaving members
Review proposal to define term of service, commitment, and process to add or remove PT members
Draft – PT Service Topics

Proposal document is ready to share with the PT.

We are trying to validate a ‘form’ here. A formal entrance, in a welcoming way.

Is there a requirement to be a member of Shambhala? At present it says accept PT mission and aims.
Personal references, linking to the individual. General interest in the well being of the community.

Membership is unclear – so hard to use as a criteria.

Next steps – share with PT.

4b. Europe: Could we create a Support Team to encourage Europeans to enter the PT and WG (most of the original members have left or are inactive) and this Support group could also be a space to discuss the European issues.

Mary, Dian Marie, Ivan and Catherine – putting together a list of four or five languages and finding facilitators an
And inviting Joanna to meet with the CEI.
CE wants a discussion about access to the database.
[KM says we have it via the communications of SGS/Board]

Identifying language groups
Weekly meeting – orginising various countries.


Body Break
5.Discussion of All-PT call: Two Letters: 1) Letter from LD group; 2) Joint letter from Shambhala Board and Potrang Board

What is the role of the PT (community) in the assessment process? What is the role of the PT in the Torii group?
Healing and Learning issue, having gone down the spiral of divisiveness?

Could we write a letter – voicing communities perspectives?

Not from CB from all PT –

Lots of discussion…

Proposal to make another communication to the sangha mid march….

Culture things that could happen in our community – regardless of shifting legal structures. (connected with code of conduct conversations)

What format/forms would move those conversations along?

Reached two conclusions from the meeting – umbrella (but phrased better)
And (missed it janet)
Post to pt and get feedback – we would like your help to share this with the community.
Take up that thread and see if we go further
(without opening the door to subjective objections)
In agreement about sharing the notes – but it might be too late to actually write a letter from PT.



6. CE topics and update

Lots of conversations coming up
Belonging – continuing
Governance – starting today
Centres and groups – working with Susan S – starting soon – your center director can invite others to join them for these.

There is movement in the Right Use of power conversations..

JB will post invite on groups IO for all PTto join in.

Code of conduct. – what would be most fruitful for the community to have a conversation about.
How do we de-polarise – could be a good question.

But who acts on the responses.

JF – will call a meeting and develop a plan for COC involvement with CEI – inviting Fred Meyer.
7. Begin process of transitioning to new CB members (by May)

In favour of re-using existing process – what the transition came up with last year.

Can we post the steps of that process to this CB – SS ?

How many would be interested in continuing beyond May?

Did we determine term of CB?

Or ratio of turnover?
8. Review backlog items on Trello
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and
Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made


Date Review Date Decision Details


Action Items


Date Due Date Lead Action Item Details
soon ss Poll for times weekend or weekday for upcoming all PT calls
ss/km Follow up with it support – and the two people who have it communications 
today KM Posting the notes from the meeting with land centres
today JB/SS Framing question for All PT and pass to KM to post everywhere. 
PT Call Theme – Impact of Board & Torii Group letters on PT (with PT Mission as context)

Brainstorming ideas :
Impact and Opportunities of the Recent Letters from the Board & from the Torii Group – Come share your thoughts about how the PT and its Mission might be affected, and how PT might best serve the community as a result.


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