Coordinating Body Minutes Meeting of 2021.02.23

Attendees :  Catherine Éveillard, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher
Absent :  Ivan Tröscher

Facilitator :    JF    Minutes :     KM      Speakers List:    Well-Being :
Time Keeper :    JB    Call Host :    JF


1. Meditation

2. Opening
2.A.  Opening Touch-In (brief transition: “what is alive in me now”)
2.B.  Review/ Assign Meeting Roles
2.C.  Approval of minutes of last meeting
2.D.  Approval of today’s Agenda
2.E.  Make copies of this document for approved Agenda, and for taking Minutes.
        Discussion of next Roles –
        Kristine will be away the next two weeks.
2.F.  Confirm Date of Next Meeting (2021.03.02)
2.G.  Confirm Call Connection Info for Next Meeting
2.H.  Upcoming Events (see status updates below)

3. Status Updates

3. A.  Debrief from All-PT call Sunday, February 22.
    Send out notes to PT?
    Yes, and we have a recording.
    B.  Finance and Legal Group update and support
    Invite BW and LJ for 30 min of next CB meeting?
    SS and JF will assist with interviews.
    C.  Evaluation of the CB – Role Appreciation & Evaluation.
    Next steps get PT feedback on questions
    D.  Assessment of Shambhala legal framework by Shambhala Board and Potrang
    Update that the meetings would be more about legal frameworks and bylaws and clarifying intersections.  It will still remain the purview of the Sakyong to decide.
    The Board wants to have some arm’s length from the assessors.
    The Board was going to suggest that the assessors talk to the PT.

4. Serving on the PT

4.A.  Adding clarification for Joining the PT / Serving on the PT / Leaving the PT
Review proposal to define term of service, commitment, and process to add or remove people from the PT

Draft Document – PT Service Topics

Proposal document is ready to share with the PT.
We are trying to validate a ‘form’ here.  A formal entrance, in a welcoming way.

Is there a requirement to be able to join the PT ?  At present it says accept PT Mission and Aims.
Personal references, linking to the individual ?  General interest in the well-being of the community ?
Requirements are unclear – so hard to use as a criteria.

Next steps – share with PT.

4.B.  Europe
Could we create a Support Team to encourage Europeans to enter the PT and WG (most of the original members have left or are inactive) ?, and could this Support Team could also be a space to discuss the European issues ?

Mary, Dian Marie, Ivan and Catherine – putting together a list of four or five languages and finding facilitators and inviting Joanna to meet with the CEI.

CE wants a discussion about access to the database.
    [KM says we have information in the communications of SGS/Board]

Identifying language groups

Weekly meeting – organizing various countries.

Body Break

5. Discussion in preparation of All-PT Call
Two Letters:
1) Letter from Torii group
2) Joint letter from Shambhala Board and Potrang Board

What is the role of the PT (community) in the assessment process ?
What is the role of the PT in the Torii group ?
Healing and Learning issue, having gone down the spiral of divisiveness ?

Could we write a letter – voicing communities perspectives ?
    Not from CB, maybe from all PT

Lots of discussion

Proposal to make another communication to the sangha mid March.

Culture things that could happen in our community – regardless of shifting legal structures.
(connected with code of conduct conversations)

What format/forms would move those conversations along?

Letter in response ?
A draft would have to be posted to the PT and get feedback : We would like your help to share this with the community.
We could take up that thread and see if we go further
    (without opening the door to subjective objections)
Agreement about sharing the notes – but it might be too late to actually write a letter from PT.

6. CE topics and Update

Lots of conversations coming up
Belonging – continuing
Governance – starting today
Centres and Groups – working with Susan S – starting soon – your center director can invite others to join them for these.

There is movement in the Right Use of power conversations..

JB will post invite on groups IO for all PTto join in.

Code of conduct. – what would be most fruitful for the community to have a conversation about.

How do we de-polarise ? – could be a good question.

Who acts on the responses ?

JF – will call a meeting and develop a plan for COC involvement with CEI – inviting Fred Meyer.

7. Begin process of transitioning to new CB members (by May)

In favour of re-using existing process – what the transition came up with last year.  

Can we post the steps of that process to this CB  – SS ?

How many would be interested in continuing beyond May? 

Did we determine term of CB? 

Or ratio of turnover? 

8. Review backlog items on Trello

Debrief and Closing
A.  Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time) and Closing Touch-In
B.  Dedication of Merit
C.  Bow




Action Items

Date Due Date Lead Action Item Details
2021.02.23 SSF/JF Agenda Lead and Facilitator for next 2 weeks
2021.02.23 SSF/KM Follow up with Lynelle and interviews with the remaining volunteers.
2021.02.23 SSF Share PT service doc with PT
2021.02.23 JF Call a meeting and develop a plan for COC involvement with CEI – invite Fred Meyer
2021.02.23 SSF? Post the steps of the process of finding new CB to this CB group.
2021.02.23 KM Clean up and post All-PT notes and video
(needs help uploading video)

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