Coordinating Body Minutes Meeting of 2021.03.16

Attendees : Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher
Absent :

Facilitator : SSF    Minutes : KM     Time Keeper : JB
Speakers List :     Well-Being :    Call Host : JF


1. Meditation

2. Opening
2.A.  Opening Touch-In(brief transition: “what is alive in me now”)
2.B.  Review / Assign Meeting Roles
2.C.  Approval of Minutes of last Meeting
2.D.  Approval of Today’s Agenda
2.E   Make copies of this document for approved Agenda, and for taking Minutes.
2.F.  Confirm Date of Next Meeting (2021.03.23)
2.G.  Confirm Call Connection Info for Next Meeting
2.H.  Upcoming Events (see status updates below)
All PT-call March 27, 15:00 Eastern Time

3. Status Updates

3.A.  Finance and Legal Group Update and Support
Invite BW and LJ for 30 min of next CB meeting ?
BW is preparing something that could support assessors and would like to consult with John Cobb

3.B.  IT&Comms ST, PM&Admin ST new members
That will happen this weekend

3.C.  Next step for CoC CE Conversation
JF will connect with FM

3.D.  CE TF Update
The leadership conversations are done and more is happening.  Some speeding up of harvesting process.

4. Following up on providing information to the Assessors

  • Adding to a next communication
    • How to better express an invitational approach
    • Adding additional resources
  • We do actually have a process for agreeing to the communications before they go out. The CB did not follow that process.
  • We could put out a communication – starting by making a mistakes.
  • Respond – as normal and healthy as possible
  • Model a mistake-acknowledgement-no-fault approach to social interaction, not being dismissive of people who trigger us.

Some of the assessors are making themselves known to some of the contacts that we have made available. So our communications have gone through to some level.

How to improve interaction within the CB – not just make resolutions to do better?

Wanting greater interaction of everyone on the people on the PT

  • How to better express an invitational approach ?
  • How to remember to follow our internal review process before issuing statements to the PT ?
  • Model a mistake-acknowledgement-no-fault approach to social interaction, not being dismissive of people who trigger us.
  • How to improve interaction within the CB – not just make resolutions to do better ?

How to improve our interaction with the PT ?

Importance of including context information at the start of a communication.

Suggestion – that we use this as basis of the next March All-PT conversation.

Suggestion – that the CB write an acknowledgement message to the PT.
Agreed to 24 hour turnaround.  IT to prepare a draft.

Body Break

5. Serving on the PT
PT Feedback and Returning to the Proposal Forming Process

5.0.  Continue Discussion – What is the CB Ground re. this issue

5.A.  Review of the CB Proposal Forming Process for Difficult Conversations – Applied to this topic

Discussion of a variety of ways of softening this so it is less silo or boxy.
Of note the existing agreements – are just part of the introduction – so that we can get to a structured conversation.

Does the all PT need to approve any structure around entering and leaving ?
– YES, the PT will be involved in shaping any final proposal.

Refer to doc Basic Outline of a Proposal Forming Process, that starts with the CB mandate to look after the PT as a whole.

Suggestion that we ask only a few questions ; something very simple :
– How people join, serve, step down ?
– rather than a 7-page document; which is in itself already a proposal
Maybe we can use those existing parameters.

Could this be a topic for the next all-PT meeting ?
What are we trying to do for the PT ?
What would we do with the input we receive?
Could the invitation be based on the minutes of the September meeting where this was already discussed ?

Affirmation that it is already clear that the CB has a mandate to review this topic and to start a PT process for discussion, to herd the process forward and to reach a conclusion about this, open and transparent. Don’t be afraid of the possibility of push-back.

Sharing that the way the Proposal Forming Process is presented still appears to be imposing a certain relationship between the CB and the PT. We want to know where we are going as a CB – but we need to be skilful to present it to the PT.

Open question :  How would this be enforced ?,  by who ?

Request that the CB have a extra meeting to continue this discussion and also assess for ourselves what we have done for the PT, in a different language. What is the PT ? One answer : The PT is an experiment.

Set a time – 2021.03.19 Friday 11 AM Eastern
– What would be effective ways for the CB to work and interact with the PT
– What is the ground ?
– Structure as a conversation
– How could the PT survive ?
– What hasn’t been working.

Debrief and Closing
A.  Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B.  Dedication of Merit
C.  Bow


Decisions Made



Action Items

Date Due Date Lead Action Item Details
2021.03.16 2021.03.17 IT Follow-up communication to the PT on Groups dot IO.  Agreed to a 24-hour turnaround