Coordinating Body Minutes Meeting of 2021.04.27

Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.04.27

Attendees :  Catherine Éveillard, Ivan Tröscher, Janet Bronstein, Jim Fladmark, Kristine McCutcheon, Nora Wiser, Shel Sampa Fisher Absent :  

Roles Facilitator : JB Minutes : SSF Time Keeper : CE Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of Last Meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting (2021.05.04)
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All-PT Call, Saturday 2021.05.29 @ 13:00 ET (90 minutes)
1st Going Deeper Governance CE Conversation right after this call

3. Status Updates

3.A. Conversation with Individual People on the PT – Ideas for policy for serving on PT
Good, frank discussions. Underlining of the need for transparency and keeping focus of PT outward, toward community.

3.B. Posting CB Minutes on PT Web Site

3.C. Welcome & Farewell Messages

3.D. Onboarding of New People on the PT
– ~1-hour “mentoring” call to review basics, e.g. Groups dot IO, gdocs, All-PT calls, etc., oath
– Groups dot IO instructions e-mail
– All-PT, and, or, general introductions

3.E. Community Update
– CoC Conversations – a community call happened on 2021.04.18
It was good conversation that allowed people to speak openly about CoC.
Apprehension about creating more rules that people have to apply, creating a culture of policing one another :: Clarification that it is about showing up.
Apprehension that CoC is about being “nice” :: Clarification that it is about being genuine.
CoC
How we isolate each other, ourselves, in our roles, in our activities :: CoC roles will create feedback and support networks.
– Leadership Forum
Monthly Leadership Gatherings starting in 2021.05, 3rd Friday of each month.
On a quarterly schedule :: Interacting with the Shambhala Board, Prototyping, ?Testing&Reviewing ; repeat.
How are people chosen to be invited ?
– CE Conversations
2nd Round Governance series starts today
See all details at CE Web Site
– Assessor Assessments
Some of the assessments are completed, still confidential
4. Review of how 2021.04.25 All-PT meeting went
Notes from the April All-PT Call
Technical Issues :
* Only turn on waiting room AFTER someone has been able to claim the host role.
* Registered users should first try “Joining” the room, rather than “Starting the meeting”.
How did we like the discussion portion ?
How can we reliably produce workable outcomes ?
CoC : We do not all need to have all the skills, however CoC can help us identify what skills we do not have, and where we could learn them.
Next steps for CB renewal : See Item 5
Other reflections
It was easier to remember bad experiences than good ones.
Short Thoughts about May All-PT :
? Invite the community again ?
Pros : openness to the community, transparency, help find new people to serve on PT
Cons : relevance to community can vary depending on theme, first portion is PT business.
? Inspirations for the theme ?

Body Break
5. Next Steps for Selection process for new people on the CB
* Action Item : Formally invite people on PT to join a CB Nomination & Selection TF → 2021 CB Renewal TF
Should CB begin looking for people external to PT for this TF ?
Clarify time frame that the TF will have to work with.
Clarify the final result that is needed from this TF (e.g. minimum 3 new members of CB seated by Midsummer’s day, with a process in place for 2 more by Thanksgiving).

4 Roles to be filled, though some former people might also stay on for a short time to assist with transition.

Concern about whether CB structure needs to evolve again ; concern that this exploration should happen after new CB is seated.

Concern that there could be greater community awareness about the independence of the PT.

Container for CB Renewal TF
Invite all PT to join this TF – there will be 1 person from CB on this TF
We need 4 new people on the CB by Midsummer’s Day. Roles that will be vacant (not necessarily to be filled the same) :
1 person from Healing, Learning & Protection WG
1 person from Practices, Teachings & Path WG
1 person for IT & Communications ST
1 person for Project Management & Administration ST\
Request nominations be in by May 12
Supporting References :
Existing Role Descriptions
Nomination & Selection Process from last time
* Action Item : draft announcement to PT (SSF)

Questions to review for next week :
whether to include an external person to be looked at next week : e.g. a CoC person, a person with expertise in IT or PM
Review of Role Descriptions

6. Next steps on Serving on the PT policy

7. Review backlog items on Trello

Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Decisions Made

 

Date Review Date Decision Details
2021.04.27 2021.06.26 General container for the 2021 CB renewal process :

  • Invite all PT to join this TF – there will be at least 1 person from CB on this TF
  • We need 4 new people on the CB by Midsummer’s Day.
  • Roles that will be vacant (not necessarily to be filled the same) :
    • 1 person from Healing, Learning & Protection WG
    • 1 person from Practices, Teachings & Path WG
    • 1 person for IT & Communications ST
    • 1 person for Project Management & Administration ST
  • Nominations need to be in by May 12
  • Supporting References :
    • Existing Role Descriptions
    • Nomination & Selection Process from last time

 

Action Items

 

Date Due Date Lead Action Item Details
2021.04.27 2021.04.29 SSF Draft CB Nominations & CB Renewal TF announcement 
2021.04.27 2021.04.29 KM, SSF Publish Notes from 2021.04.27 All-PT to PT and to PT web site.
2021.04.27 2021.04.29 KM, SSF Finish Farewell Messages & publish Welcome & Farewell to PT and to PT web site.

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