Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.05.25

Shambhala Process Team – Coordinating Body Minutes Meeting of 2021.05.25

Attendees :  Catherine Éveillard, Janet Bronstein, Jim Fladmark,, Nora Wiser, Ivan Tröscher, Shel Sampa Fisher  Absent :  Kristine McCutcheon

Roles

Facilitator : JF Minutes : CE     Time Keeper : CE

Well-Being : NW Speakers List : Call Host : JF

Item
1. Meditation
2. Opening
2.A. Opening Check-In
2.B. Review / Assign Meeting Roles
2.C. Approval of Minutes of last meeting
2.D. Approval of Today’s Agenda
2.E Make copies of this document for taking Minutes, and to document the Approved Agenda, if needed.
2.F. Confirm Date of Next Meeting
2.G. Confirm Call Connection Info for Next Meeting
2.H. Upcoming Events (see status updates below)
All-PT Call, Saturday 2021.05.29 @ 13:00 ET (90 minutes)

3. Status Updates

3.A. Meeting of canadian and american members on leadership, at the initiative of SGS, 2021-05-21
Good energy
Horizontal orientation
Feeling the influence of the PT On the community
4. 2021 CB Renewal Process

Current Nominations
Message to Groups io. Going out tomorrow with list of nominees and soliciting new nominations until May 31st
The message should name the people who are stepping down and their actual seats and the people who are staying as well.
The new nominees replacing exactly the seats that are going to be vacant?

Open seat does not need to be someone from outside the PT but still needs a context

Body Break
5. Next steps on Serving on the PT policy
Starting again again
A document for Process “teaming”
The text is a sum of guidelines and references. The All PT don’t have to agree with the whole text; it is presented as a continual process of reflecting. Only the new proposals at the end, especially concerning the term, are the object of an agreement. The sociocratic process entails gathering feedback and comments, as a way of building the proposal further.
On next all PT meeting, we are going to gather feedback and comments on this text. It will be joined to the reminder call.
7. May All-PT call –
Could be described as an inquiry process in a conversation format
Present the object of the conversation ( and the text of presentation) and introduce Peter whom we asked to tell us something on his view and the view of the Board on the PT and may be also their appreciation.
Question :How is the PT be helpful and how it could be helpful in the future?

Save 20 minutes at the end of the meeting:
Reminding the process up to final nominations
Answering questions

Flex time
Debrief and Closing
A. Brief Meeting Evaluation (thumb gestures and, or a quick round of liked & did not like, deeper discussion would be scheduled for another time), and Closing Touch-In
B. Dedication of Merit
C. Bow

Date Due Date Lead Action Item Details
05-25 05-27 JB Automatic Reminder for  All PT meeting ( with agenda)
05-25 05-25 JB Write a couple of sentences to go on the reminder that sketches the topics for the All-PT meeting
05-25 05-25 SS Email to nominees from round 1- how are they leaning?
05-25 05-25 SS Post to groups i.o. Inviting additional nominations with a 7 day deadline.
05-25 05-25 IT Posting the last version of Serving on PT Policy in groups.io

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